How to Create a Printer Shortcut on Desktop Windows 11: Step-by-Step Guide

Creating a printer shortcut on your desktop in Windows 11 is a straightforward task that can save you time and make your daily printing tasks more efficient. In just a few steps, you can have a handy printer shortcut on your desktop, making it easier to access your printer settings or initiate print jobs directly. Let’s dive into the step-by-step process.

How to Create a Printer Shortcut on Desktop Windows 11

Following these steps will help you create a printer shortcut on your Windows 11 desktop. It’s a simple process that involves finding your printer in the Control Panel and then creating a shortcut to it. Here’s how you can do it.

Step 1: Open the Control Panel

The first step is to open the Control Panel.

To do this, click on the Start menu and type "Control Panel" into the search bar, then press Enter.

Step 2: Go to Devices and Printers

Once you are in the Control Panel, navigate to "Devices and Printers."

In the Control Panel, look for the "Devices and Printers" option and click on it. This will show you a list of all the devices connected to your computer, including printers.

Step 3: Find Your Printer

Next, find the printer that you want to create a shortcut for.

Scroll through the list of devices until you see your printer. Once you’ve found it, right-click on it to open a context menu.

Step 4: Create Shortcut

Then, select "Create shortcut" from the context menu.

When you right-click on the printer, a menu will appear. Click on "Create shortcut," and you will see a notification saying, “Windows can’t create a shortcut here. Do you want the shortcut to be placed on the desktop instead?” Click "Yes."

Step 5: Verify the Shortcut

Finally, go to your desktop and verify that the shortcut has been created.

Check your desktop to ensure the printer shortcut is there. You can now double-click this shortcut to access your printer settings or print documents quickly.

After you complete these steps, you will have a new printer shortcut on your desktop. This shortcut acts as a quick access point to your printer settings and options, making your printing tasks much more efficient.

Tips for Creating a Printer Shortcut on Desktop Windows 11

  • Keep your desktop organized: If you have too many shortcuts, it can get cluttered. Consider organizing your shortcuts into folders.
  • Rename the shortcut: You can give your new printer shortcut a custom name by right-clicking on it and selecting "Rename."
  • Use the printer properties: Double-clicking the shortcut will bring you directly to the printer’s properties, making it easy to manage settings.
  • Create shortcuts for multiple printers: If you use more than one printer, you can create shortcuts for each one for quick access.
  • Add to taskbar: For even quicker access, you can drag the printer shortcut from your desktop to the taskbar.

Frequently Asked Questions

Can I create a printer shortcut on Windows 10 in the same way?

Yes, the steps are very similar for Windows 10. The main difference is the interface look, but the process remains largely the same.

What if I can’t find my printer in the Control Panel?

Ensure your printer is properly connected and turned on. You might also need to install the printer drivers.

Can I create a shortcut for a network printer?

Absolutely. As long as the network printer is installed on your computer and appears in the Devices and Printers list, you can create a shortcut.

How do I delete a printer shortcut?

Right-click on the shortcut on your desktop and select "Delete." This will not uninstall the printer, only remove the shortcut.

What if I get an error when trying to create a shortcut?

Ensure you have administrative privileges on your computer. Sometimes, restrictions can prevent creating shortcuts.


  1. Open the Control Panel.
  2. Go to Devices and Printers.
  3. Find your printer.
  4. Create a shortcut.
  5. Verify the shortcut on your desktop.


Creating a printer shortcut on your Windows 11 desktop is a practical hack that simplifies your printing routine. By following the steps outlined above, you can easily access your printer settings and manage your print jobs more efficiently. This little trick can save you time and hassle, especially if you frequently need to print documents.

Moreover, don’t forget to keep your desktop organized to avoid clutter, and feel free to rename your shortcuts for better clarity. If you happen to use multiple printers, creating shortcuts for each can be a game-changer. It’s all about making your workflow smoother.

If you found this guide helpful, why not share it with friends or colleagues who might benefit from it? And remember, a few minutes of setup can lead to a more streamlined and productive daily routine. Happy printing!