How to Check Word Count in PowerPoint
Checking your word count in PowerPoint isn’t as straightforward as it is in Word, but it’s still possible. This guide will walk you through each step to help you find out how many words are in your presentation. By following this simple process, you can ensure that your presentation stays within any word limits or guidelines you might have.
Step by Step Tutorial on How to Check Word Count in PowerPoint
This section will outline the steps to determine the word count in a PowerPoint presentation. We’ll go through the process one step at a time, so you’ll know exactly what to do.
Step 1: Go to the "File" Tab
Click on the "File" tab in the top left corner of your PowerPoint window.
When you click "File," it opens a new menu where you can access various features like saving, printing, and checking properties. This is your gateway to find more detailed information about your presentation.
Step 2: Select "Info"
Choose the "Info" option from the menu on the left-hand side.
The "Info" section contains various details about your presentation, including its size, number of slides, and editing time. This is where you will find the information about your word count.
Step 3: Click on "Show All Properties"
Scroll down and click on "Show All Properties" to expand the list.
Expanding the properties allows you to see additional details that aren’t visible at first glance. This includes the total number of words in your presentation.
Step 4: Find the "Words" Property
Look for the "Words" property in the expanded list to see your word count.
Once you’ve expanded the properties, finding the word count is as simple as locating the "Words" property. It will display the total number of words in your presentation.
Step 5: Verify the Word Count
Double-check the word count to ensure it meets your requirements.
After finding the word count, make sure it aligns with any guidelines or limits you have. If you’re over or under the desired count, you may need to adjust your content.
After you complete these steps, you’ll know the total word count in your PowerPoint presentation. You can then use this information to make any necessary adjustments to your slides.
Tips on How to Check Word Count in PowerPoint
- Keep Your Slides Concise: The word count feature helps you ensure your slides are not overloaded with text.
- Use Notes Wisely: Remember that the word count includes text in notes pages.
- Practice Regular Checks: Make it a habit to check your word count periodically as you develop your presentation.
- Consider Alternative Tools: If you can’t find the word count feature, consider copying your text into Word to check the count.
- Stay Organized: Keeping your slides organized can make it easier to manage word count and overall presentation quality.
Frequently Asked Questions
What does the word count include in PowerPoint?
The word count includes all text in your slides, including slide titles, bullet points, and notes.
Can I check word count on a Mac?
Yes, the process is similar on a Mac, involving the "File" tab and "Properties" section.
Is there a shortcut to check word count?
Unfortunately, PowerPoint does not offer a direct shortcut key for checking word count; you need to follow the steps outlined.
Does the word count include hidden text?
Yes, any text within your slides, visible or hidden, is included in the word count.
Can I exclude notes from the word count?
No, the word count feature includes all text, so notes pages are also counted.
Summary
- Go to the "File" tab.
- Select "Info."
- Click on "Show All Properties."
- Find the "Words" property.
- Verify the word count.
Conclusion
In wrapping up, checking the word count in PowerPoint is a straightforward process once you know where to look. By navigating to the "File" tab and selecting "Info," you can easily find the "Words" property under "Show All Properties." This method offers a quick way to ensure that your presentation aligns with any word limits or guidelines you might have.
Remember, keeping an eye on your word count can help maintain the clarity and impact of your slides. It ensures that you neither under-deliver nor overwhelm your audience with too much text. Whether you’re a student, a professional, or anyone creating a presentation, this small step can make a big difference.
For further reading, you might want to explore how to use other PowerPoint features effectively, like animations and transitions, to enhance your presentation. So, go ahead, open your presentation, check that word count, and make your slides shine!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.