How to Apply Fill to Text in Word: A Step-by-Step Guide for Beginners

Applying Fill to Text in Word

Applying fill to text in Microsoft Word is a great way to make your text stand out. Whether you’re making a title pop or giving emphasis to a specific part of your document, adding a fill can be done quickly and easily. Here’s a brief overview: select your text, go to the “Format” options, and choose your desired fill style. Done! Now let’s dive into the detailed steps to make your text look fabulous.

Step-by-Step Tutorial on Applying Fill to Text in Word

In this section, we’ll walk you through each step to apply fill to your text in Word. By the end of these steps, your text will have a vibrant fill that grabs attention.

Step 1: Select the Text

First, select the text you want to apply the fill to.

Simply click and drag your mouse over the text. If it’s a single word, a double-click will do the trick. For an entire paragraph, triple-click.

Step 2: Go to the Home Tab

Next, go to the “Home” tab on the Ribbon.

This tab contains various formatting options. It’s the starting point for most text formatting tasks, including adding fill to text.

Step 3: Click on the "Text Effects and Typography" Icon

Click the “Text Effects and Typography” icon, which looks like a glowing “A.”

This icon opens a dropdown menu with various text effects like shadow, outline, and fill. It’s usually located in the "Font" group.

Step 4: Choose “Text Fill”

From the dropdown menu, select “Text Fill.”

This option allows you to pick a color for your fill. You can choose from theme colors, standard colors, or more colors if you want something custom.

Step 5: Select Your Desired Color

Click on the color you want from the options presented.

The selected color will instantly fill your text. You can always change it if it’s not quite right.

Step 6: Explore Gradient and Texture Options (Optional)

For more advanced fills, explore gradient or texture options under “Text Fill.”

These options let you add a gradient effect or a texture to your text, adding another layer of creativity.

After completing these steps, your text will have the fill you selected. It will stand out much more compared to plain text, making it perfect for titles, headings, or emphasized points.

Tips for Applying Fill to Text in Word

  • Use Theme Colors: Theme colors ensure your document looks cohesive. They automatically match other elements in your document.
  • Test Different Fills: Don’t be afraid to experiment with various fills. Gradient fills can add a dynamic look.
  • Keep Readability in Mind: Adding fill can impact readability. Ensure your text remains clear and easy to read.
  • Combine with Other Effects: Mix text fill with other effects like shadow or outline for an even more striking appearance.
  • Preview Changes: Always preview your changes to see how they look in the context of your document.

Frequently Asked Questions

Can I apply fill to only part of a word?

Yes, you can select individual letters or parts of a word and apply fill to just those parts.

Can I change the fill color after applying it?

Absolutely! Simply select the text again and choose a new fill color from the “Text Effects and Typography” menu.

Is it possible to remove the fill?

Yes, select the text with the fill you want to remove, go to the “Text Effects and Typography” icon, and choose “No Fill.”

Can I save custom colors for future use?

Yes, you can save custom colors under the “More Colors” option for consistent use throughout your document.

Does text fill work in all versions of Word?

Text fill functionality is available in most modern versions of Word, including Word 2013 and later.


  1. Select the Text: Highlight the text you want to fill.
  2. Go to the Home Tab: Navigate to the Home tab on the Ribbon.
  3. Click on the "Text Effects and Typography" Icon: Open the Text Effects dropdown.
  4. Choose “Text Fill”: Select the Text Fill option.
  5. Select Your Desired Color: Pick a color to fill your text.
  6. Explore Gradient and Texture Options (Optional): Add extra effects if desired.


Now that you know how to apply fill to text in Word, your documents can really stand out! Whether you’re working on a school project, a business report, or just a fun creative project, adding a text fill can make a big difference. It’s easy to do, and with just a few clicks, you can transform plain, boring text into something eye-catching and professional.

Don’t forget to explore the different fill options and think about what works best for your specific needs. Always preview your changes to ensure readability isn’t compromised. Keep practicing, and soon you’ll be a pro at using text fills in Word! Happy formatting!