How to Use Google Tasks: A Step-by-Step Guide for Beginners

Learning how to use Google Tasks can help you become more organized and efficient with your time. To get started, open Google Tasks, create a list, add tasks, and set due dates. You can also integrate it with Google Calendar and Gmail for better productivity. It’s as simple as that, and this guide will walk you through each step.

How to Use Google Tasks

Google Tasks is a straightforward to-do list app that helps you manage your daily tasks. Follow these steps to get the most out of it:

Step 1: Open Google Tasks

First, you need to access Google Tasks. You can find it in your Gmail or Google Calendar sidebar, or download the mobile app.

To find it in Gmail, look to the right side of the screen. Click on the small blue circle with a checkmark. In Google Calendar, it’s in the same place.

Step 2: Create a List

After opening Google Tasks, start by creating a new list by clicking on "Add a new list."

Lists help you categorize your tasks. For example, you can have separate lists for work, personal errands, or shopping.

Step 3: Add Tasks

Once your list is set up, click "Add a task" to start filling it with to-dos.

Here, you can type in the name of the task. Don’t worry about details yet; you can add those later.

Step 4: Set Due Dates

Click on the task you just added. You’ll see an option to add a date and time.

Setting due dates helps you keep track of deadlines. It also allows Google Tasks to remind you when something is due.

Step 5: Add Subtasks

For complex tasks, you can add subtasks. Click on the task and then on “Add a subtask.”

Subtasks break down big projects into smaller, more manageable chunks, making it easier to complete them.

Step 6: Integrate with Google Calendar

Go to Google Calendar and make sure your tasks are visible by checking the Tasks box under "My calendars."

This integration allows you to see your tasks alongside your appointments, making it easier to plan your day.

After completing these steps, your tasks will be organized, and you’ll receive reminders for upcoming due dates.

Tips for Using Google Tasks

  • Utilize shortcuts like "t" to quickly add a task when in Gmail.
  • Use different lists for different areas of your life to stay organized.
  • Regularly update your tasks and due dates to keep your list current.
  • Integrate with other Google services for seamless productivity.
  • Check off tasks as you complete them to feel a sense of accomplishment.

Frequently Asked Questions

How do I delete a task in Google Tasks?

To delete a task, click on the task to open its details, then click on the trash can icon.

Can I share my Google Tasks list with others?

No, Google Tasks does not support sharing lists with others.

How do I reorder tasks?

Click and drag the task to rearrange its position within the list.

Is Google Tasks free?

Yes, Google Tasks is completely free to use.

Can I access Google Tasks offline?

You can access Google Tasks offline through the mobile app, but changes won’t sync until you’re back online.


  1. Open Google Tasks.
  2. Create a list.
  3. Add tasks.
  4. Set due dates.
  5. Add subtasks.
  6. Integrate with Google Calendar.


Learning how to use Google Tasks can make you a productivity powerhouse. You’ll find that organizing your work and personal life becomes a breeze, leaving you more time for what matters most. With this guide, you’ve got all the tools you need to start using Google Tasks effectively. So, why wait? Dive in and start organizing your life today! If you want to learn more about related topics, consider checking out Google’s support pages or productivity blogs. Happy tasking!