How to Send an Invite on Google Calendar: A Step-by-Step Guide

Imagine you’ve got a big event coming up and you need to get the word out. Using Google Calendar to send an invite can make planning a breeze. Here’s a quick and easy way: open Google Calendar, create an event, add your details, and type in the email addresses of the people you want to invite. Hit save. They’ll get an email with all the info and can RSVP right there. Easy peasy!

How to Send an Invite on Google Calendar

Sending an invite on Google Calendar is super straightforward. Below are the step-by-step instructions to get your event details to your invitees without a hitch.

Step 1: Open Google Calendar

Open your web browser and go to Google Calendar by typing in

Once you’re on the Google Calendar page, make sure you’re logged in with your Google account. If you’re not, go ahead and log in. This step just ensures that you have access to all the calendar functions.

Step 2: Create a New Event

Click on the "+ Create" button, usually located on the left-hand side of the screen.

Clicking on this will open a new event creation window. Here, you can fill in all the vital stats of your event: name, date, and time. It’s like filling out a digital invitation card!

Step 3: Add Event Details

Fill out the event details including the title, description, location, and time.

This is where you get to share all the juicy info about your event. Want to add a note about bringing snacks or a specific dress code? This is the place to put it. Make it clear so everyone knows what to expect.

Step 4: Add Guests

In the "Add guests" field, type in the email addresses of the people you want to invite.

Make sure to separate multiple email addresses with commas. As you type, Google might even start to suggest email addresses from your contacts. Click on them to add them quickly.

Step 5: Save and Send

Click "Save" and then confirm that you want to send invites to your guests.

After hitting "Save," a pop-up will ask if you want to send email invitations to your guests. Click "Send" to get those invites flying. They’ll get an email with all the event details and a handy option to RSVP.

Once you’ve completed these steps, your invitees will receive an email containing all the event’s information. They can respond directly from the email, letting you know whether they can make it or not.

Tips for How to Send an Invite on Google Calendar

  • Double-Check Your Details: Make sure all information is correct before hitting save.
  • Set Reminders: Add a reminder to your event so guests don’t forget.
  • Attachments: You can add files, like agendas or maps, to your event.
  • Color Coding: Use different colors for different types of events to keep things organized.
  • Permissions: Decide whether guests can invite others or see the guest list.

Frequently Asked Questions

Can I edit the event details after sending the invite?

Yes, you can edit the event details anytime. Just open the event, make your changes, and save. Your guests will be notified of the updates.

How do I cancel an event?

Open the event you want to cancel, click on the trash can icon, and confirm the cancellation. Your guests will be notified that the event has been canceled.

Can I add a recurring event?

Yes, when creating an event, you can choose the "Does not repeat" drop-down menu and select how often you want the event to recur.

How do I see who has RSVP’d?

Open the event, and you will see a list of guests along with their RSVP status: "Yes," "No," or "Maybe."

Can I invite people who don’t use Google Calendar?

Absolutely! They’ll receive an email invitation and can RSVP even if they don’t use Google Calendar.


  1. Open Google Calendar.
  2. Create a new event.
  3. Add event details.
  4. Add guests.
  5. Save and send.


And there you have it! Sending an invite on Google Calendar is like waving a magic wand over your scheduling woes. It’s quick, easy, and ensures everyone gets the memo without any fuss. Whether you’re planning a casual get-together or a formal meeting, Google Calendar has got you covered. So next time you need to wrangle a group of people, don’t stress—just send out a Google Calendar invite.

If you want to dive deeper into the world of digital planning, there are plenty of resources online to help you become a calendar wizard. Until then, happy planning!