How to Create a Google Calendar Invite: A Step-by-Step Guide

Creating a Google Calendar invite is a handy way to organize events and meetings with friends, colleagues, or family members. In just a few clicks, you can set up an event, add guests, and even include video conferencing if you need it. Here’s a quick overview: Open Google Calendar, click on the date you want, fill out the event details, add guests, and hit save. That’s it! Now, let’s dive into the detailed steps.

Step by Step Tutorial: Creating a Google Calendar Invite

Before we get started with the steps, it’s important to know that by following these instructions, you’ll be able to create an event on your Google Calendar and send out invites to your guests. They will receive an email notification about the event and can RSVP directly from there.

Step 1: Open Google Calendar

Open Google Calendar in your web browser.

When you go to Google Calendar, make sure you’re logged in with the account you want to use to create the event. You’ll see a grid with dates, which is your calendar.

Step 2: Choose the Date for the Event

Click on the date you want to schedule the event.

A box will pop up where you can start typing the event’s details. This is where you begin creating your event.

Step 3: Add Event Details

Fill out the event details such as the title, time, and location.

Be as specific as you can. This information will show up in the invitations you send out and help your guests know exactly what to expect.

Step 4: Add Guests

Click on the "Add guests" section and type in the email addresses of the people you’re inviting.

You can add as many guests as you want. If you’re inviting a lot of people, make sure you’ve got their email addresses handy.

Step 5: Set Up Notifications

Choose how you want to be notified about the event (email, notification, or both).

This step is about personal preference. Think about how you usually keep track of events and set up notifications that suit you best.

Step 6: Save and Send Invites

Hit the "Save" button, and then click "Send" to send out the invites to your guests.

Once you hit "Send," your guests will receive an email with all the event details and a button to RSVP. They can let you know if they’re coming right from their inbox.

After you complete these steps, your guests will get an email with the invitation. They can click "Yes," "No," or "Maybe" to RSVP. You can track who’s coming and who’s not right from the event page in your Google Calendar. Easy, right?

Tips for Creating a Google Calendar Invite

  • Double-check your guests’ email addresses to make sure they’re correct before sending the invite.
  • If your event has a video call, don’t forget to add the link before sending out the invites.
  • Use the "Description" field to add any additional information or context about the event.
  • You can change the event color to help it stand out on your calendar.
  • Remember to set the correct time zone, especially if your guests are in different areas.

Frequently Asked Questions

Can I attach files to the Google Calendar invite?

Yes, you can attach files directly to the invite by clicking on the "Add attachment" button.

How do I cancel an event I’ve already invited people to?

Simply open the event in Google Calendar, click on "Delete," and then choose to notify guests of the cancellation.

Can I see who has responded to the invite?

Yes, open the event and you’ll see who has responded and what their answer is.

Is it possible to make someone else the organizer of the event?

Yes, you can change the organizer by editing the event and adding the new organizer’s email in the appropriate field.

What if I need to change the time or date after sending the invite?

You can edit the event details and update the time or date. Guests will be notified of the changes.


  1. Open Google Calendar.
  2. Click on the date for the event.
  3. Fill out event details.
  4. Add guests’ email addresses.
  5. Choose notification preferences.
  6. Save and send invites.


Creating a Google Calendar invite is a breeze once you know the steps. It’s a great tool to keep your own schedule organized and to make sure everyone is on the same page for upcoming events. Whether you’re planning a work meeting, a family get-together, or a hangout with friends, a Google Calendar invite is the way to go. It takes the hassle out of back-and-forth emails and ensures that all the information is in one place. Plus, with the ability to attach files and set up video calls, it’s more than just an invitation—it’s a complete event package. So, the next time you’re planning something, give it a try and see how much easier it makes your life. Happy planning!