Sending a Google Calendar Invite: A Step-by-Step Guide

Sending a Google Calendar invite is a simple process that can help you schedule meetings or events with others efficiently. By sharing a Google Calendar invite, you can ensure that everyone involved is on the same page about the date, time, and details of the upcoming event. Whether it’s a business meeting, a family gathering, or a social get-together, a Google Calendar invite can make organizing your event a breeze.

Step by Step Tutorial on How to Send a Google Calendar Invite

Before we dive into the steps, let’s understand what we’re aiming to accomplish. By following these steps, you’ll be able to create an event on your Google Calendar and send an invite to the people you want to attend. It’s a straightforward process that will take you just a few minutes to complete.

Step 1: Open Google Calendar

Open your Google Calendar by going to on your web browser.

When you open Google Calendar, make sure you’re logged in to the account you want to use to send the invite. You’ll see your calendar with different dates and any events you’ve already scheduled.

Step 2: Create a New Event

Click on the date you want to schedule the event and then click on the "Create" button.

A new window will pop up where you can add the details of the event. You’ll be able to specify the event’s name, location, and description.

Step 3: Add Event Details

Fill in the event’s details, including the title, date, time, and location.

Make sure to double-check the details to ensure that everything is correct. You can also set a notification reminder for yourself and the attendees.

Step 4: Add Guests

Click on the "Add guests" section and enter the email addresses of the people you want to invite.

You can invite as many people as you want, and they don’t need to have a Google account to receive the invite. Just make sure you have the correct email addresses.

Step 5: Send the Invite

Once you’ve added your guests, click on the "Save" button and then choose "Send" to email the invites.

The people you’ve invited will receive an email with the event details and the option to RSVP. You’ll be able to see who has accepted or declined the invite within Google Calendar.

After completing these steps, the invited guests will receive an email notification with the event details. They can then choose to accept, decline, or indicate that they might attend the event. As the organizer, you’ll be able to track the RSVPs and make any necessary adjustments to the event details or guest list.

Tips on How to Send a Google Calendar Invite

  • Make sure to include all the important details in the event description, such as dress code or necessary items to bring.
  • If the event is recurring, you can set it up to repeat daily, weekly, monthly, or custom.
  • Use the "Find a time" feature to see when your guests are available if they share their calendar with you.
  • Attach any relevant documents or links directly to the event so guests have all the information they need.
  • Customize the notification settings to remind attendees ahead of time about the event.

Frequently Asked Questions

Can I send a Google Calendar invite to someone without a Google account?

Yes, you can send invites to any email address, even if they don’t have a Google account.

How do I know if someone has accepted the invite?

You can check the event on your Google Calendar to see who has accepted, declined, or not yet responded.

Can I edit an event after sending the invite?

Absolutely! You can edit the event details, and the changes will be updated for all the guests.

Is it possible to add a video conferencing link to the event?

Yes, you can add a Google Meet link or another video conferencing link in the event details.

What if I need to cancel the event?

You can cancel the event by deleting it from your calendar, and the guests will be notified via email.


  1. Open Google Calendar.
  2. Create a new event.
  3. Add event details.
  4. Add guests.
  5. Send the invite.


Sending a Google Calendar invite is an efficient way to organize meetings and events. It streamlines communication and ensures that everyone involved has access to the necessary details. By following the simple steps outlined above, you can quickly send out invitations and keep track of RSVPs. Remember to include all pertinent information in the invite and to use the additional tips to enhance the experience for you and your guests. With Google Calendar, scheduling has never been easier, so give it a try and see how it can help you stay organized and connected. If you ever find yourself stuck or in need of more guidance on how to send someone a Google Calendar invite, there are plenty of resources available online to help you out.