How to Put Out of Office in Google Calendar: A Step-by-Step Guide

How to Put Out of Office in Google Calendar

Setting an out-of-office event in Google Calendar is straightforward. First, open Google Calendar, click on the date you want to mark as out of office, select "Out of Office," set the time frame, and save. This will automatically decline any meeting requests during this period.

Step by Step Tutorial: How to Put Out of Office in Google Calendar

Setting an out-of-office event in Google Calendar ensures that colleagues know when you are unavailable and automatically declines meeting invites during that time.

Step 1: Open Google Calendar

Open your web browser and navigate to Google Calendar.

Once you’re logged in, you’ll see your calendar with all your events and appointments.

Step 2: Click on the Date

Click on the date you want to mark as out of office.

A pop-up will appear where you can start creating your out-of-office event.

Step 3: Select "Out of Office"

In the pop-up, choose the "Out of Office" option.

This specific choice helps Google Calendar recognize that you won’t be available and will adjust your availability accordingly.

Step 4: Set the Time Frame

Set the start and end times for when you will be out of the office.

You can specify the exact hours or mark the entire day as out of office.

Step 5: Save

Click “Save” to finalize your out-of-office event.

Once saved, your calendar will show this period as out of office, and any meeting requests will be automatically declined.

After completing these steps, your calendar will clearly indicate when you are unavailable, and all meeting requests during this time will be automatically declined.

Tips for How to Put Out of Office in Google Calendar

  • Use Descriptive Titles: Instead of just "Out of Office," use something like "Vacation" or "Conference" to provide more context.
  • Set Reminders: Add a reminder a few days before your out-of-office period starts to ensure you’ve communicated it effectively to your team.
  • Check Your Calendar: Double-check for any crucial meetings or events before setting your out-of-office status.
  • Sync with Mobile: Make sure your out-of-office status syncs with your mobile device, so you’re always up-to-date.
  • Inform Your Team: Send a quick message or email to your team to let them know you’ll be unavailable.

Frequently Asked Questions

What happens to meeting invites while I’m out of office?

Meeting invites during your out-of-office period will be automatically declined.

Can I edit my out-of-office event?

Yes, you can edit or delete your out-of-office event at any time.

Will my out-of-office status sync with other devices?

Yes, as long as your Google Calendar is synced across your devices.

Can I set recurring out-of-office events?

Absolutely, you can set recurring events if you know you’ll be out of the office regularly.

How do I mark only part of the day as out of office?

Simply adjust the start and end times when setting your out-of-office event.

Summary of How to Put Out of Office in Google Calendar

  1. Open Google Calendar.
  2. Click on the date.
  3. Select "Out of Office."
  4. Set the time frame.
  5. Save.


Setting your out-of-office in Google Calendar is a game-changer, ensuring smooth communication and avoiding scheduling conflicts. Following the simple steps outlined above, you can efficiently mark your unavailability and ensure no one is left guessing about your schedule. Remember, clear communication is key, so always inform your team about your out-of-office plans. For further tips, dive into Google Calendar’s help section or explore other features to make the most out of your calendar. Happy scheduling!