how to not print comments in Word
Printing a document in Word without comments is straightforward. First, navigate to the "Review" tab and select "Show Markup." Uncheck "Comments" to hide them. Then, click on "File," go to "Print," and make sure "Print Markup" is unchecked. With these steps, you can print your document without any comments appearing, ensuring a clean and professional look.
Step by Step Tutorial on How to Not Print Comments in Word
In this section, we’ll go through the steps to print your Word document without those pesky comments. This guide will ensure you present a clean, professional document.
Step 1: Open Your Document
First, open the Word document you wish to print.
Make sure the document you want to print is open and active in Microsoft Word. This is the document where you want to remove comments before printing.
Step 2: Go to the Review Tab
Navigate to the "Review" tab at the top of the Word window.
The "Review" tab contains various tools for editing and reviewing your document, including options to display or hide comments.
Step 3: Click on Show Markup
In the "Review" tab, find and click on "Show Markup."
"Show Markup" displays a dropdown menu with various options for what markup to show or hide. This includes comments, insertions, deletions, and formatting.
Step 4: Uncheck Comments
From the "Show Markup" dropdown, uncheck "Comments."
Unchecking "Comments" will hide all comments in your document, making them invisible. However, they are still there; they just won’t show up on the screen or in print.
Step 5: Go to File and Select Print
Next, click on "File" and select "Print" from the sidebar.
This step takes you to the print settings, where you can customize how your document will be printed, including the option to exclude comments.
Step 6: Uncheck Print Markup
In the print settings, make sure "Print Markup" is unchecked.
Unchecking "Print Markup" ensures that any hidden comments or other markup elements will not be printed, giving you a clean output.
After completing these steps, your document will be printed without any comments. The cleanup makes your document look more professional and easy to read.
Tips on How to Not Print Comments in Word
- Always double-check that "Comments" are unchecked under "Show Markup" before printing.
- Preview your document in the print settings to ensure comments are not visible.
- Save your document after hiding comments to maintain a clean version for future use.
- Use "Print Layout" view to see exactly how your document will look when printed.
- If you frequently need to print without comments, consider creating a clean copy of your document.
Frequently Asked Questions
Why are comments not hidden when I uncheck them?
Make sure you are in the "Review" tab and have unchecked "Comments" under "Show Markup." Also, verify that "Print Markup" is unchecked in the print settings.
Can I permanently remove comments instead of just hiding them?
Yes, you can delete comments permanently by right-clicking on each comment and selecting "Delete Comment."
Will hiding comments affect my document’s content?
No, hiding comments only affects their visibility. They do not alter the actual content of your document.
How do I check if comments are hidden?
Go to "Print" settings and preview your document. Comments should not appear if they are hidden correctly.
Is there a way to hide all markup at once?
Yes, under the "Show Markup" dropdown, you can uncheck all options to hide all types of markup, including comments.
Summary
- Open your document.
- Go to the Review tab.
- Click on Show Markup.
- Uncheck Comments.
- Go to File and select Print.
- Uncheck Print Markup.
Conclusion
Knowing how to not print comments in Word is a valuable skill for maintaining professionalism in your printed documents. Whether you’re preparing a report, an essay, or any other written work, ensuring that comments don’t appear in the final print helps keep your work clean and focused.
By following the simple steps outlined above, you can easily hide comments and ensure they don’t appear in your printed documents. Remember to double-check your settings before printing to avoid any surprises. For frequent users, consider creating a clean version of your document to save time in the future.
If you’re new to using Word or just want to make sure you’re doing everything right, take the time to explore other features in the "Review" tab. You might find additional tools that can help streamline your editing process.
So, go ahead and print your documents without the hassle of unwanted comments. Happy printing!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.