Downloading a Google Doc with comments is a simple task that can be done in a few clicks. You’ll need to open the document, go to ‘File’, choose ‘Download’, and select the file format that supports comments. After that, the document, along with the comments, will be saved to your computer.
Step by Step Tutorial on How to Download Google Doc with Comments
Before we dive into the steps, let’s clarify what we’re aiming for. We want to download a Google Doc that includes all the comments made by collaborators. These can be invaluable for keeping track of feedback and ensuring that no suggestions get lost in the shuffle.
Step 1: Open the Google Doc
Open the Google Doc you wish to download.
When you open the document, make sure you’re logged in to the Google account that has access to the document. If it’s a shared document, ensure you have the necessary permissions to download it.
Step 2: Go to the ‘File’ Menu
Click on ‘File’ in the top-left corner of the screen.
The ‘File’ menu is where all the document’s settings and options are found, including printing and downloading options.
Step 3: Choose ‘Download’
Hover over the ‘Download’ option to see the different file formats available.
Not all file formats support comments, so it’s crucial to select the correct one. Formats like Microsoft Word (.docx) or PDF Document (.pdf) will retain the comments.
Step 4: Select the File Format
Select the file format that supports comments.
If you choose Microsoft Word (.docx), the comments will appear in the margins. If you choose PDF Document (.pdf), the comments will appear in a panel on the right side of the document.
After completing these steps, the document will be downloaded to your computer, including all the comments. You can then open the file in the corresponding software to view and edit it further if needed.
Tips for Downloading Google Doc with Comments
- Ensure you’re using a Google account with the necessary permissions to download the document.
- Double-check that you’ve selected a file format that supports comments, like .docx or .pdf.
- If you can’t find the ‘Download’ option, make sure you aren’t in ‘Suggesting’ mode, as this can sometimes cause menu options to change.
- For a clean version without comments, you can download the document as a plain text file (.txt).
- Remember that downloading a document does not remove it from Google Drive. It will still be available online for you and your collaborators.
Frequently Asked Questions
Can I download Google Docs with comments on mobile?
Yes, you can download Google Docs with comments on mobile using the Google Docs app. The steps are similar to those on a desktop.
Will the comments be editable after I download the document?
Yes, comments will be editable in software like Microsoft Word. In PDF viewers, you can often reply to comments but may not be able to edit the original comment.
Can I download multiple Google Docs with comments at once?
Currently, there’s no direct way to download multiple Google Docs with comments simultaneously. You’ll need to download each document individually.
What happens to resolved comments when I download the Google Doc?
Resolved comments are typically not included when you download a Google Doc. Only active comments will be downloaded.
Can I download a Google Doc with comments in a format other than .docx or .pdf?
No, other formats like .txt or .rtf do not support comments, so they won’t be included if you choose these formats.
Summary
- Open the Google Doc
- Click on ‘File’
- Hover over ‘Download’
- Select the file format
Conclusion
In conclusion, downloading a Google Doc with comments is a straightforward process. Whether you’re an educator, student, or professional, being able to download and preserve the feedback on your documents is essential. With the tips and step-by-step directions provided, you can easily save a copy of your work, ensuring that you have access to all the valuable contributions from your collaborators. Remember, when it comes to collaboration, communication is key, and downloading your Google Docs with comments is a great way to keep the conversation going, even offline.
For those who are frequently working in team environments, mastering the art of downloading documents with comments can greatly enhance project management and review processes. So, the next time you wrap up a collaborative project or need to archive feedback, follow the simple steps outlined above, and you’ll have your Google Doc, complete with comments, safely stored on your device. Happy downloading!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.