How to Make Graphic Organizer in Word: A Step-by-Step Guide for Beginners

If you’ve ever needed to create a graphic organizer for school, work, or personal use, Microsoft Word is a great tool to get the job done. With just a few simple steps, you can design a clear and organized graphic that can help visualize information effectively. Let’s dive in to see how you can make one from scratch in Word.

How to Make a Graphic Organizer in Word

Creating a graphic organizer in Word can help you arrange your ideas visually. Here’s a step-by-step guide to help you create one easily.

Step 1: Open Microsoft Word

First, open Microsoft Word on your computer.

Microsoft Word is available on most PCs, so it shouldn’t be hard to find. If you’re not sure where it is, just use the search function on your computer to locate it quickly.

Step 2: Create a New Document

Select "New Document" from the File menu.

Creating a new document ensures you’ve got a clean slate to work with. This is essential for organizing your thoughts without any distractions.

Step 3: Insert a Shape

Go to the "Insert" tab and select "Shapes."

Shapes are the building blocks of any graphic organizer. You can choose from rectangles, circles, or any other shape that suits your needs.

Step 4: Draw Your Shape

Click and drag to draw the shape on your document.

Drawing the shape allows you to decide its size and where it will be placed. The flexibility helps you customize your graphic organizer to your liking.

Step 5: Add Text

Right-click the shape and select "Add Text" to type inside it.

Adding text to your shapes lets you label each section clearly. This is where you’ll input the main points or categories.

Step 6: Connect Shapes

Use lines or arrows from the "Shapes" menu to connect different shapes.

Connecting shapes visually shows relationships between different pieces of information, making your graphic organizer more effective.

Step 7: Customize Your Design

Adjust the colors, fonts, and sizes to make it visually appealing.

Customization helps your graphic organizer stand out and become more readable.

After completing these steps, you will have a well-organized graphic that visually represents your ideas or information.

Tips for Making a Graphic Organizer in Word

  • Use Consistent Shapes and Colors: This helps maintain a uniform look and makes it easier to read.
  • Label Clearly: Ensure each shape is clearly labeled for easy understanding.
  • Use White Space: Don’t overcrowd your graphic; white space makes it easier on the eyes.
  • Save Your Work Often: Word can sometimes crash, so frequent saving avoids losing your progress.
  • Use Templates: Word has built-in templates that can save you time if you’re in a hurry.

Frequently Asked Questions

How do I change the color of a shape?

You can change the color by clicking the shape, then going to the "Format" tab, and selecting "Shape Fill."

Can I add images to my graphic organizer?

Yes, you can insert images by going to the "Insert" tab and selecting "Pictures."

How do I group multiple shapes together?

Select all the shapes you want to group, right-click, and choose "Group."

What if I want to use a pre-made template?

You can find templates by going to "File" > "New" and searching for "graphic organizer."

Can I share my graphic organizer online?

Yes, you can save your document and share it via email or cloud storage services like OneDrive.


  1. Open Microsoft Word.
  2. Create a New Document.
  3. Insert a Shape.
  4. Draw Your Shape.
  5. Add Text.
  6. Connect Shapes.
  7. Customize Your Design.


Creating a graphic organizer in Word is a straightforward and handy way to visually arrange your thoughts, ideas, or data. With just a few clicks, you can turn a blank document into a structured, easy-to-read chart that simplifies complex information. Whether you’re a student needing to brainstorm for an essay, a teacher organizing a lesson plan, or a professional mapping out a project, graphic organizers can make your life a lot easier.

Once you get the hang of it, you’ll find that Microsoft Word offers a lot of flexibility and tools to make your graphic organizers both functional and aesthetically pleasing. So why not give it a try? Experiment with different shapes, colors, and layouts until you find what works best for you. You’ll be surprised at how much clearer your ideas become once they’re visually organized.

Happy organizing!