How to Create a Flow Chart in Word: A Step-by-Step Guide for Beginners

Creating a flow chart in Word may seem daunting, but it’s actually pretty straightforward once you get the hang of it. You can use Word’s built-in tools to make a professional-looking flow chart in no time. Here’s how you do it step-by-step.

How to Create a Flow Chart in Word

In this section, I’ll guide you through the process of making a flow chart in Word. By the end of these steps, you’ll have a clear and organized chart that you can use for any project.

Step 1: Open Microsoft Word

Start by opening Microsoft Word on your computer.

Once Word is open, either create a new blank document or open an existing one where you want to insert the flow chart.

Step 2: Go to the "Insert" tab

Click on the "Insert" tab at the top of the screen.

The "Insert" tab contains all kinds of elements you can add to your document, like pictures, tables, and, yes, flow charts.

Step 3: Select "Shapes"

In the "Insert" tab, click on "Shapes" to see a drop-down menu.

The "Shapes" menu includes all the shapes you’ll need for your flow chart, such as rectangles, circles, and arrows.

Step 4: Choose Your Shapes

Select the shapes you need for your flow chart by clicking on them.

After selecting a shape, you can click and drag in your document to create it. Repeat this for each shape you need.

Step 5: Arrange Your Shapes

Move your shapes around to organize them into a logical flow.

Click and drag each shape to position it where you want it. Arrange them in a way that makes sense for your flow chart.

Step 6: Add Text to Shapes

Click on each shape and start typing to add text inside them.

Adding text directly in the shapes makes it clear what each step or element represents.

Step 7: Connect the Shapes

Use the "Lines" or "Arrows" from the "Shapes" menu to connect your shapes.

Click on the line or arrow, and then draw it between the shapes to show the flow of the process.

Step 8: Format Your Flow Chart

Use the "Format" tab to adjust the colors, styles, and sizes of your shapes and lines.

Formatting your flow chart can make it more visually appealing and easier to understand.

Once you’ve completed these steps, your flow chart will be ready to use. Whether it’s for a school project, work presentation, or personal planning, you’ll have a clear and organized flow chart at your disposal.

Tips for Creating a Flow Chart in Word

  • Plan Ahead: Sketch out your flow chart on paper before you start in Word.
  • Use Consistent Shapes: Stick to one shape for the same type of information, like using rectangles for steps and diamonds for decisions.
  • Keep It Simple: Don’t overcrowd your chart. Keep it clean and easy to follow.
  • Use Color Sparingly: Too many colors can be distracting. Use them to highlight key parts.
  • Save Your Work: Remember to save your document frequently to avoid losing your work.

Frequently Asked Questions

Can I add images to my flow chart in Word?

Yes, you can add images by using the "Insert" tab and selecting "Pictures."

How do I resize shapes in my flow chart?

Click on the shape and drag the corners to resize it.

Can I change the direction of arrows connecting shapes?

Yes, you can rotate the arrows by selecting them and using the rotation handle.

Is it possible to copy and paste shapes?

Absolutely! Use Ctrl+C to copy and Ctrl+V to paste shapes.

Can I make a flow chart in Word Online?

Yes, but the features might be more limited compared to the desktop version.


  1. Open Microsoft Word.
  2. Go to the "Insert" tab.
  3. Select "Shapes."
  4. Choose your shapes.
  5. Arrange your shapes.
  6. Add text to shapes.
  7. Connect the shapes.
  8. Format your flow chart.


Creating a flow chart in Word is a great way to visualize processes and organize information. While it may seem challenging at first, following these steps can make it a breeze. Once you’ve got the basic flow chart down, you can start getting creative with formatting and design to make it even better.

If you found this guide helpful, try experimenting with different shapes and styles to see what works best for you. Happy chart-making!