How to Create a Chart in Word: A Step-by-Step Guide for Beginners

How to Create a Chart in Word

Creating a chart in Word is super easy and can make your documents look way more professional. Just insert a chart, pick the type you want, enter your data, and customize it to fit your needs. In no time, you’ll have a visual representation of your data that can help communicate your point more effectively.

Step-by-Step Tutorial: How to Create a Chart in Word

By following these steps, you’ll learn how to create a chart in Word that looks great and accurately represents your data.

Step 1: Open Microsoft Word

To get started, open Microsoft Word on your computer.

Make sure you have the document ready where you want to insert the chart. If it’s a new document, you can start fresh.

Step 2: Go to the ‘Insert’ Tab

Click on the ‘Insert’ tab at the top of the screen.

This will open a variety of options for inserting elements into your document, including charts.

Step 3: Click on ‘Chart’

In the ‘Insert’ tab, find and click on the ‘Chart’ button.

A dialog box will pop up, giving you several types of charts to choose from, such as bar, line, pie, and more.

Step 4: Select the Chart Type

Choose the type of chart that best represents your data.

For example, if you’re comparing different categories, a bar chart might be ideal. If you’re showing trends over time, a line chart could work better.

Step 5: Enter Your Data

After selecting the chart type, a spreadsheet will appear where you can enter your data.

This spreadsheet works like Excel. Fill in the data points you want to include in your chart.

Step 6: Customize Your Chart

Once your data is entered, you can customize your chart with different colors, styles, and labels.

Click on the chart to access the ‘Chart Tools’ which will let you change design elements to match your document’s theme.

Step 7: Save Your Document

After customizing your chart, don’t forget to save your document.

This ensures that all your hard work is stored safely and can be accessed later.

After completing these steps, your chart will be embedded into your Word document, making your data more engaging and easier to understand.

Tips for Creating a Chart in Word

  • Choose the Right Chart: Pick a chart type that best represents your data to make it more understandable.
  • Keep It Simple: Avoid overloading your chart with too much data. Less is often more.
  • Use Colors Wisely: Use contrasting colors to make different data points stand out.
  • Label Clearly: Make sure all axes and data points are clearly labeled for easy comprehension.
  • Update Data Easily: Remember, you can always go back and edit your data if things change.

Frequently Asked Questions

How do I update the data in my chart?

Click on the chart, then select ‘Edit Data.’ This will open the spreadsheet where you can make changes.

Can I change the chart type after creating it?

Yes, click on the chart, go to ‘Chart Tools,’ and select ‘Change Chart Type.’

How do I remove a chart from my document?

Click on the chart to select it, then press the ‘Delete’ key on your keyboard.

Can I copy the chart to another document?

Yes, you can copy and paste the chart just like any other element in Word.

Are there templates for charts in Word?

Yes, Word offers predefined chart styles and templates that you can use to make your chart look more professional.


  1. Open Microsoft Word.
  2. Go to the ‘Insert’ tab.
  3. Click on ‘Chart.’
  4. Select the chart type.
  5. Enter your data.
  6. Customize your chart.
  7. Save your document.


Creating a chart in Word is not just about adding a visual element to your document; it’s about making your data more digestible and engaging. Charts can turn complex data sets into easy-to-understand visuals, making it simpler for your audience to grasp the information you’re sharing. Whether you’re working on a school project, a business report, or any other type of document, knowing how to create a chart in Word is a valuable skill.

If you want to dive deeper, Microsoft’s website offers more in-depth tutorials and examples. Now that you know the basics, why not experiment with different types of charts to see which one works best for your data? Happy charting!