How to Create an Organizational Chart in Word: A Step-by-Step Guide

Creating an organizational chart in Word is pretty straightforward. You just need to use the SmartArt feature, pick the right layout, and fill it in with your info. From start to finish, it doesn’t take long, and you’ll have a polished chart that maps out your company’s structure.

How to Create an Organizational Chart in Word

Alright, let’s dive into the nitty-gritty. These steps will guide you through making an organizational chart in Word, ensuring every box and line is perfectly placed.

Step 1: Open Microsoft Word

First things first, you need to open Microsoft Word. Whether it’s a new or existing document, it doesn’t matter.

Once Word is open, you can either create a new blank document or open a document where you want to insert the organizational chart. This flexibility allows you to integrate the chart wherever you need it.

Step 2: Click on the "Insert" Tab

Next, head over to the "Insert" tab on the ribbon at the top of the Word window.

The "Insert" tab is a treasure trove of options! From here, you can add various elements like tables, pictures, shapes, and more, including SmartArt, which is what we’re after.

Step 3: Select "SmartArt"

Now, look for the "SmartArt" button and give it a click.

The SmartArt feature is packed with different graphic options. For an organizational chart, you’ll want to focus on the "Hierarchy" section. Don’t worry, I’ll explain more in the next step.

Step 4: Choose a Hierarchy Layout

In the SmartArt gallery, find the "Hierarchy" category and pick a layout that suits your needs.

There are several hierarchy layouts to choose from, each with a different look and feel. Select one that matches the structure and complexity of your organization.

Step 5: Enter Text in the Chart

Click on each shape within the SmartArt graphic and enter the relevant text.

You can easily edit the text by clicking directly into each box. This is where you’ll add names, titles, and any other details required for your organizational chart.

Step 6: Customize the Design

Finally, use the "Design" and "Format" tabs to customize colors, styles, and effects.

The customization options allow you to tweak the chart to match your document’s theme or your company’s branding. Get creative, but keep it professional.

Once you’ve completed these steps, your organizational chart will be integrated into your Word document, ready for sharing or printing.

Tips for Creating an Organizational Chart in Word

Here are some extra tips to help you create an organizational chart in Word like a pro:

  • Use concise titles and names to keep the chart clean and readable.
  • Utilize the "Add Shape" options within SmartArt to expand or modify your chart as needed.
  • Consider adding hyperlinks to each box for an interactive digital chart.
  • Regularly save your work to avoid losing any changes.
  • Make use of Word’s alignment tools to ensure everything is perfectly lined up.

Frequently Asked Questions

What is an organizational chart?

An organizational chart is a visual representation that outlines the structure of an organization, showing the relationships and ranks of its parts and positions.

Can I create an organizational chart in Word online?

Yes, you can create an organizational chart in the online version of Word using the same SmartArt tools available in the desktop version.

How do I add more boxes to my organizational chart?

In the SmartArt Tools Design tab, you can use the "Add Shape" option to insert additional boxes into your chart.

Can I import data to create an organizational chart in Word?

Word does not support direct data import for creating organizational charts, but you can manually input the information into the SmartArt graphic.

How do I print my organizational chart?

Simply go to the "File" menu, select "Print," and choose your printing options. Ensure your chart fits on the page by checking print preview.


  1. Open Microsoft Word.
  2. Click on the "Insert" tab.
  3. Select "SmartArt."
  4. Choose a hierarchy layout.
  5. Enter text in the chart.
  6. Customize the design.


Creating an organizational chart in Word is a breeze once you get the hang of it. With just a few clicks, you can visualize your company’s structure in a clean, professional manner. SmartArt makes it easy to add shapes, customize designs, and fill in details.

If you’re managing a growing team or just need to clarify roles, an organizational chart is an invaluable tool. Give it a try today! Remember to keep your chart updated as your organization evolves. Happy charting!