Changing the organizer in Google Calendar might seem like a task that requires a tech wizard, but it’s actually pretty straightforward. In a nutshell, the process involves transferring your event to another person, who will then become the new organizer. All you need is a couple of minutes and a few clicks, and you’re good to go!
Step by Step Tutorial: How to Change Organizer in Google Calendar
Before diving into the steps, it’s important to understand that changing the organizer of a Google Calendar event can only be done by transferring the event to another calendar. The person who receives the event will then become the new organizer.
Step 1: Open the Google Calendar Event
Open the event that you wish to change the organizer for.
When you open the event, you’ll see all the details about it. Ensure that you’re in the edit mode so that you can make changes to the event.
Step 2: Click on the "More Actions" Dropdown
Find and click on the "More actions" dropdown menu, which is usually located at the top of the event details page.
This dropdown menu gives you additional options for managing your event. It’s where the magic happens!
Step 3: Select "Change Owner"
From the dropdown menu, select the "Change owner" option.
This option allows you to transfer ownership of the event to another person. Once you click it, you’ll be prompted to enter the new organizer’s email address.
Step 4: Enter the New Organizer’s Email
Type in the email address of the person you want to make the new organizer.
Make sure you have the correct email address for the person you’re transferring the event to. You don’t want to send it to the wrong person by mistake!
Step 5: Send the Transfer Request
After entering the email address, click "Send" to send the transfer request to the new organizer.
The new organizer will receive an email asking them to accept the event. Once they accept it, they’ll become the new organizer.
After completing these steps, the original organizer will no longer have control over the event, and the new organizer will have all the powers to edit, cancel, or update the event as needed.
Tips: How to Change Organizer in Google Calendar
- Make sure the new organizer has a Google account; they’ll need it to accept the event transfer.
- Inform the new organizer about the transfer so they can be on the lookout for the transfer request email.
- If the new organizer doesn’t accept the transfer, you’ll remain the organizer of the event.
- Consider adding a note to the event description informing attendees about the change in organizer.
- Double-check the event details before sending the transfer request to ensure everything is correct.
Frequently Asked Questions
What if the new organizer doesn’t accept the transfer request?
If the new organizer doesn’t accept the transfer, you’ll remain the organizer of the event. You can send a reminder or check in with them to make sure they received the request.
Can I change the organizer for a recurring event?
Yes, you can change the organizer for a recurring event by following the same steps. The new organizer will take over all instances of the recurring event.
What happens to the event if I accidentally send the transfer to the wrong email?
If you send the transfer to the wrong email, the incorrect recipient will have the option to accept the event. It’s crucial to double-check the email address before sending the transfer.
Can I take back the organizer role after transferring it to someone else?
Once you transfer the organizer role, you cannot take it back unless the new organizer transfers it back to you.
Will the attendees be notified of the change in organizer?
Attendees will not be automatically notified of the change in organizer. It’s a good idea to update the event description or send a message to the attendees informing them of the change.
Summary
- Open the Google Calendar event.
- Click on the "More Actions" dropdown.
- Select "Change Owner."
- Enter the new organizer’s email.
- Send the transfer request.
Conclusion
Changing the organizer in Google Calendar is a breeze once you know the steps. It’s a useful skill to have, especially if you’re managing multiple events or need to delegate responsibilities. Remember, the key to a smooth transition is communication—make sure the new organizer is aware of the change and ready to take on the role. With your newfound knowledge, you’ll be able to ensure that your Google Calendar events are always in the right hands. So, go ahead and try it out the next time you need to pass the torch to a new event organizer!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.