How to Make a Planner on Google Sheets: Step-by-Step Guide for Beginners

Creating a planner on Google Sheets is a straightforward process that involves setting up a spreadsheet to organize your tasks, events, and goals. By following a few simple steps, you can create a customizable and functional planner to suit your needs in just a few minutes.

Step by Step Tutorial: How to Make a Planner on Google Sheets

In this tutorial, we’ll guide you through creating a simple yet effective planner using Google Sheets. You’ll learn how to set up the structure, add dates, and customize the layout to match your personal or professional planning needs.

Step 1: Open Google Sheets

Go to Google Sheets and start a new blank spreadsheet.

Opening Google Sheets is the first step to creating your planner. If you don’t have a Google account, you’ll need to create one. Once logged in, click on the Google Sheets icon and then select the “Blank” option to open a new spreadsheet.

Step 2: Set Up Your Headers

Add headers like “Date,” “Task,” “Priority,” and “Notes” in the first row.

Headers are essential as they define what information your planner will contain. By labeling the columns, you make it easier to input and sort your data. Place these headers at the top of your sheet to keep your planner organized.

Step 3: Input Dates

Fill the “Date” column with the dates for the time period you want to plan.

Decide the duration your planner will cover – a week, a month, or a year. By inputting dates in a sequence, you create a timeline for your planner, making it easy to track your tasks over time.

Step 4: Add Task Details

Enter your tasks in the “Task” column next to the corresponding dates.

This step involves listing all your tasks, events, or appointments. Be specific about what needs to be done and on which day. This helps in keeping track of your daily responsibilities.

Step 5: Prioritize Tasks

Use the “Priority” column to rank tasks as High, Medium, or Low.

Prioritizing tasks helps you focus on what’s most important. By assigning a priority level, you can ensure that critical tasks get done on time. This adds a layer of organization to your planner.

Step 6: Add Notes

Utilize the “Notes” column for additional information or reminders.

The notes section is for any extra details you need to remember. It could be meeting locations, phone numbers, or specific instructions related to a task. This ensures you have all relevant information in one place.

After completing these steps, you’ll have a structured and functional planner that helps you stay organized and on top of your tasks and events.

Tips for Making a Planner on Google Sheets

  • Use conditional formatting to highlight due dates or high-priority tasks.
  • Freeze the header row so it remains visible as you scroll through your planner.
  • Utilize color coding for different types of tasks or events.
  • Regularly update your planner to keep it relevant and useful.
  • Share your planner with others if you’re collaborating on tasks or projects.

Frequently Asked Questions

How can I share my Google Sheets planner with others?

To share your planner, click the “Share” button in the top-right corner. Enter the email addresses of the people you want to share it with and set their permission level (view, comment, or edit).

Can I access my Google Sheets planner offline?

Yes, you can enable offline access in Google Sheets settings. This allows you to view and edit your planner without an internet connection.

How do I print my planner from Google Sheets?

To print your planner, go to “File” and then select “Print.” You can adjust the print settings and preview how your planner will look on paper before printing.

Can I customize the look of my planner?

Absolutely! You can change fonts, colors, and cell sizes to create a planner that suits your style. Use the formatting tools in Google Sheets to personalize your planner.

What if I accidentally delete important information from my planner?

Google Sheets has a version history feature. Go to “File” and then “Version history” to see and restore previous versions of your planner.


  1. Open Google Sheets.
  2. Set up your headers.
  3. Input dates.
  4. Add task details.
  5. Prioritize tasks.
  6. Add notes.


Creating a planner on Google Sheets is an easy and effective way to organize your life. By following the steps outlined above, you can set up a customized planner in no time. The flexibility of Google Sheets allows you to tailor your planner to meet your specific needs, whether for personal use or professional projects.

Once your planner is set up, regular updates and maintenance will ensure it remains a valuable tool. Don’t forget to utilize the tips and tools available in Google Sheets to enhance your planner further.

For those looking to delve deeper into productivity, consider exploring additional Google Sheets features like formulas and integrations with other Google Workspace tools. Start planning today and take control of your schedule with a well-organized Google Sheets planner.