How to Make a Budget Spreadsheet: Google Sheets Tutorial

Making a budget spreadsheet with Google Sheets is easier than you might think. All you need is a Google account, access to the internet, and a few minutes to set up your budget template. Once you’ve got your spreadsheet set up, you’ll have a clear view of your finances, helping you manage your money better. So, let’s dive in and get started on creating a budget that works for you!

Step by Step Tutorial for How to Make a Budget Spreadsheet Google Sheets

Before we get into the nitty-gritty, let’s understand what we’re about to do. By following these steps, you’ll create a personalized budget spreadsheet that will track your income, expenses, and savings. It’s a simple yet powerful tool to gain control over your finances.

Step 1: Open Google Sheets

Start by opening Google Sheets in your web browser.

When you go to the Google Sheets website, you’ll see an option to start a new spreadsheet. Click on the plus sign, or select a template if you prefer a pre-designed layout.

Step 2: Name Your Spreadsheet

Give your budget spreadsheet a clear and identifiable name.

This is as simple as clicking on the title in the top-left corner and typing in your preferred name. Something like "Monthly Budget" or "2021 Finances" should work nicely.

Step 3: Create Income and Expense Categories

List out all possible income and expense categories in your spreadsheet.

Think carefully about all the ways money comes in and goes out. Your income might include your salary, freelance work, or dividends. Expenses can include rent, utilities, groceries, and entertainment.

Step 4: Input Your Income and Expenses

Enter your monthly income and expenses under their respective categories.

Be as accurate as possible when entering these figures. You might need to look at your bank statements or receipts to get the exact numbers. Don’t forget to include occasional expenses like gifts or car repairs.

Step 5: Add Formulas to Calculate Totals

Use formulas to add up your income and expenses and calculate your budget balance.

In Google Sheets, you can use the SUM function to add up all your income or expenses. For example, =SUM(B2:B10) will add all values from cells B2 through B10.

Step 6: Adjust and Update Regularly

Make adjustments to your budget as needed and update it regularly.

Your budget isn’t set in stone. Life changes, and so will your budget. Regularly updating your spreadsheet will help you stay on track with your financial goals.

Once you’ve completed the action of creating your budget in Google Sheets, you’ll have a functional and flexible budget that can be accessed from anywhere with internet access. You’ll be able to quickly identify where you might be overspending and make adjustments to ensure you’re saving enough. Over time, your budget spreadsheet will become an invaluable tool for financial planning and management.

Tips for How to Make a Budget Spreadsheet Google Sheets

  • Keep your spreadsheet simple and uncluttered for easy navigation.
  • Use color coding to differentiate between income and expenses.
  • Set up alerts for when you approach the limits of your budget categories.
  • Utilize Google Sheets’ sharing features to work on a budget with a partner or family member.
  • Review and update your budget spreadsheet regularly to reflect any changes in your financial situation.

Frequently Asked Questions

How often should I update my budget spreadsheet?

Update your budget spreadsheet at least once a month or whenever there is a significant change in your income or expenses.

Can I access my Google Sheets budget from my phone?

Yes, Google Sheets has a mobile app that allows you to access and edit your budget from your smartphone.

What if my expenses exceed my income?

If your expenses exceed your income, you’ll need to find ways to cut back on spending or look for opportunities to increase your income.

Is it safe to keep financial information on Google Sheets?

Google Sheets is secure, but always use strong passwords and two-factor authentication to protect your financial information.

Can I use a template to start my budget spreadsheet?

Absolutely! Google Sheets offers several budget templates that you can customize according to your needs.


  1. Open Google Sheets
  2. Name Your Spreadsheet
  3. Create Income and Expense Categories
  4. Input Your Income and Expenses
  5. Add Formulas to Calculate Totals
  6. Adjust and Update Regularly


And there you have it – a straightforward guide on how to make a budget spreadsheet Google Sheets. Whether you’re a budgeting newbie or a spreadsheet whiz, this powerful tool can transform the way you manage your money. The beauty of using Google Sheets is its accessibility and flexibility. You can share your budget with family members, access it from anywhere, and even use it offline. Plus, the customization options are endless – you can tweak your budget as your financial situation evolves, ensuring it always meets your needs. So, go ahead and give it a try. With a little bit of setup and regular maintenance, you’ll be on your way to financial clarity and peace of mind. Remember, a budget is more than just numbers on a screen; it’s a roadmap to achieving your financial goals. Happy budgeting!