Inserting a footnote in Microsoft Word is a simple process that can be done quickly using a handy keyboard shortcut. By following a few easy steps, you’ll be able to add annotations or references without interrupting your workflow. This guide will show you how to insert footnotes seamlessly while you type.
How to Insert Footnote in Word Shortcut
Inserting a footnote using the keyboard shortcut will allow you to create a footnote instantly, ensuring your document is well-organized and your references are properly formatted.
Step 1: Place Your Cursor
Position your cursor at the point in your document where you want to add a footnote.
Make sure your document is open in Microsoft Word. Place the cursor exactly where you want the footnote reference number to appear.
Step 2: Use the Keyboard Shortcut
Press Ctrl + Alt + F on your keyboard.
This shortcut will immediately insert a footnote at the bottom of the current page and place the cursor in the footnote area, ready for you to type your reference or annotation.
Step 3: Type Your Footnote
Type the text you want to include in your footnote.
You can now write the reference or note you need. This text will appear at the bottom of the page, linked to the number inserted in your main text.
Step 4: Return to Main Text
Click back into the main body of your document once you’ve finished typing your footnote.
You can either click directly into your document or use the scroll bar to navigate back to the main text. Your footnote is now properly inserted and formatted.
Step 5: Review Your Footnote
Check that the footnote appears correctly and is linked to the corresponding reference number.
Ensure that the footnote is in the correct place and that the numbering is sequential. This helps maintain the professionalism and readability of your document.
After completing these steps, your footnote will be inserted into your document, allowing readers to refer to additional information or citations without interrupting the main text.
Tips for Inserting Footnote in Word Shortcut
- Familiarize Yourself with Shortcuts: Learning other shortcuts can speed up your workflow in Word.
- Check Consistency: Make sure all footnotes are formatted uniformly for a professional look.
- Use Footnotes Judiciously: Overusing footnotes can clutter your document; use them only when necessary.
- Keep Footnotes Brief: Aim for concise, clear explanations or references to maintain readability.
- Review Sequential Numbers: Ensure footnote numbers progress sequentially, particularly after editing.
Frequently Asked Questions
How do I edit an existing footnote?
Click on the footnote number in the text to navigate to the footnote section at the bottom of the page. Edit the text as needed.
Can I change the footnote numbering style?
Yes, you can. Go to the "References" tab, click on "Footnote & Endnote," and choose your preferred numbering style.
How do I delete a footnote?
Highlight the footnote number in the main text and press the delete key. The footnote text at the bottom will also be deleted.
What’s the difference between a footnote and an endnote?
Footnotes appear at the bottom of the page, while endnotes appear at the end of the document. Both serve to provide additional information.
How do I convert footnotes to endnotes?
Go to the "References" tab, click on "Footnote & Endnote," and select "Convert." Choose to convert all footnotes to endnotes or vice versa.
Summary
- Place Your Cursor
- Use the Keyboard Shortcut
- Type Your Footnote
- Return to Main Text
- Review Your Footnote
Conclusion
Inserting a footnote with a keyboard shortcut in Microsoft Word is an efficient way to keep your documents organized and professional. This simple, yet powerful tool, allows you to add relevant comments, citations, or explanations without disrupting the flow of your main text.
Whether you are working on a school essay, a business report, or a lengthy manuscript, mastering this feature can save you time and enhance the clarity of your writing. Remember to use footnotes sparingly to avoid clutter and always check for consistency in your formatting.
If you found this guide helpful, there are plenty more tricks and tips to explore in Microsoft Word. Keep practicing, and you’ll become a Word wizard in no time!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.