How to Insert Comment in Word: A Step-by-Step Guide for Beginners

You can insert comments in Word to provide feedback or notes without altering the actual text. It’s easy: select the text, go to the "Review" tab, click "New Comment," and type your note. This guide will break down each step so you can master this useful feature.

How to Insert Comment in Word

Inserting comments in Word helps you make notes or give feedback without changing the main text. Follow these steps to learn how to add comments in Word quickly and efficiently.

Step 1: Open Your Document

Open your Microsoft Word document where you want to insert comments.

Make sure your document is ready and you know exactly where you want to add your comment. This helps you stay organized.

Step 2: Select Text

Highlight the text where you want to add a comment by clicking and dragging your cursor over it.

Selecting the text ensures the comment is attached to a specific part of your document, making it clear what the note is referencing.

Step 3: Go to the Review Tab

Click on the "Review" tab in the toolbar at the top of the screen.

The "Review" tab is where you’ll find all the tools related to commenting, tracking changes, and reviewing your document.

Step 4: Click New Comment

Click the "New Comment" button in the "Review" tab.

This action opens a comment box next to the text you selected, allowing you to type your note.

Step 5: Type Your Comment

Type your comment in the box that appears next to your selected text.

Be clear and concise in your comment to make your feedback or notes easy to understand.

After completing these steps, your document will have a comment attached to the selected text. This comment can be viewed by anyone with access to the document, making collaboration easier.

Tips for How to Insert Comment in Word

  1. Be Specific: Make sure your comments are specific to the text you are referencing. This helps avoid confusion.
  2. Use Short Sentences: Keep your comments brief. Long comments can be overwhelming and hard to read.
  3. Edit Comments: You can edit your comments after you’ve inserted them by right-clicking the comment box and selecting "Edit Comment."
  4. Delete Comments: If a comment is no longer needed, you can delete it by right-clicking the comment box and selecting "Delete Comment."
  5. Use @ Mentions: You can use @ followed by a person’s name to direct a comment to a specific person, which is useful in collaborative documents.

Frequently Asked Questions

Can I add comments in Word on a Mac?

Yes, the process is similar. Just select the text, go to the "Review" tab, and click "New Comment."

Can I track changes along with comments?

Absolutely! The "Track Changes" feature in the "Review" tab works well with comments to keep all edits and notes organized.

Can I hide comments temporarily?

Yes, you can hide comments by changing the display settings in the "Review" tab. Select "No Markup" to hide comments.

Can I print a document with comments?

Yes, you can print a document with comments. Make sure to select the option to include markup in your print settings.

Can multiple people add comments to the same document?

Yes, multiple users can add comments to the same document, making it a great tool for collaborative projects.

Summary

  1. Open your document.
  2. Select text.
  3. Go to the Review tab.
  4. Click New Comment.
  5. Type your comment.

Conclusion

Adding comments in Word is a powerful tool for anyone looking to provide feedback or make notes without altering the main text. Whether you’re a student, a professional, or someone who just loves writing, knowing how to insert comments in Word can make your work much more efficient.

You can collaborate better, keep track of your thoughts, and ensure nothing gets lost in the shuffle. If you’ve never tried it, give it a go the next time you’re working on a document. It might just become one of your favorite features. And if you’re keen to learn more about Word’s robust functionalities, there are plenty of resources available online to help you dive deeper into this indispensable software.