How to Change Default Visibility in Google Calendar: A Step-by-Step Guide

If you want to manage who can see your calendar events, it’s essential to change the default visibility in Google Calendar. This quick guide will walk you through the necessary steps to adjust the visibility settings for your Google Calendar events. By the end of this article, you’ll have full control over who can see details of your appointments and events.

How to Change Default Visibility in Google Calendar

Changing the default visibility in Google Calendar allows you to control who can see your events. Follow these steps to adjust your settings effectively.

Step 1: Open Google Calendar

First, you need to open Google Calendar in your web browser.

Once you’re in, make sure you’re logged in to the correct Google account that holds the calendar you want to adjust.

Step 2: Access Calendar Settings

Next, navigate to the settings by clicking on the gear icon at the top right and selecting "Settings" from the dropdown menu.

In the settings menu, you’ll find various options. We are focusing on the specific calendar’s settings you wish to change.

Step 3: Select Your Calendar

On the left sidebar, under "Settings for my calendars," click on the name of the calendar you want to modify.

You should see your calendars listed. Choosing the right one is crucial because each calendar can have different visibility settings.

Step 4: Adjust Default Visibility

Scroll down to find the "Access permissions for events" section. Look for the "Default visibility" option and select your desired visibility setting from the dropdown menu.

You have options like "Public," "Private," or "Default." Pick the one that best fits how you want others to see your events.

Step 5: Save Your Changes

Finally, ensure your changes are saved by confirming your selection and exiting the settings menu.

It’s important to double-check that your new settings are in place. Sometimes, a quick refresh of the page can help confirm the update.

After completing these steps, your Google Calendar will start using your new visibility settings for all new events you create. Existing events will retain their current settings unless individually changed.

Tips for Changing Default Visibility in Google Calendar

  1. Regularly Review Settings: Periodically review your calendar settings, especially if your sharing needs change.
  2. Use Default Option Wisely: The "Default" option uses the organization’s sharing settings, which might be more restrictive or permissive than you realize.
  3. Test Visibility: Create a test event to see how the visibility settings affect what others can see.
  4. Personal and Work Calendars: Keep different visibility settings for personal and work-related calendars for better privacy control.
  5. Permissions for Specific People: You can set different permissions for specific individuals, giving you more control over who can see what.

Frequently Asked Questions

What is the difference between ‘Public’ and ‘Private’ visibility?

‘Public’ means anyone with the link can see your event details, while ‘Private’ restricts visibility to only those you specifically share it with.

Can I change the visibility for individual events?

Yes, you can set visibility for each event individually when creating or editing the event.

Does changing the default visibility affect past events?

No, it only affects new events created after the change.

How do I share my calendar with specific people?

In the calendar settings under "Share with specific people," you can add email addresses and set their permissions.

Can I revert my visibility changes?

Yes, you can go back to the settings and adjust the visibility anytime.


  1. Open Google Calendar.
  2. Access Calendar Settings.
  3. Select Your Calendar.
  4. Adjust Default Visibility.
  5. Save Your Changes.


Changing default visibility in Google Calendar is straightforward and gives you better control over who sees your schedule. It’s crucial to regularly review and adjust these settings to ensure your privacy and the efficient management of your time. Whether you’re balancing work, personal events, or sharing calendars with specific people, these settings can help you manage your calendar more effectively.

If you found this guide helpful, consider exploring more advanced features in Google Calendar to further optimize your scheduling and productivity. From creating multiple calendars for different purposes to integrating with other tools, there’s a lot more to discover. So, dive in and take full control of your time and appointments!