Sync Google Calendars from Different Accounts: A Step-by-Step Guide

Syncing Google Calendars from different accounts might seem confusing at first, but it’s a simple task once you know the steps. By doing this, you can view multiple calendars in one place, making it easier to manage your time and events. Here’s a quick overview: you’ll need to share your calendars with the other Google account, then add them to your calendar view. Ready to get started?

Step by Step Tutorial: Syncing Google Calendars from Different Accounts

Before jumping into the steps, it’s important to understand what this tutorial will help you achieve. By the end of it, you’ll be able to view and manage events from multiple Google Calendars in one interface, simplifying your scheduling process.

Step 1: Open Google Calendar Settings

Start by opening Google Calendar settings in the account containing the calendar you want to share.

In the settings menu, you’ll find options to manage your calendars, including sharing permissions. This is where you’ll allow another Google account to access your calendar.

Step 2: Share the Calendar

Within the settings, find the calendar you want to share and adjust the sharing settings to include the other Google account.

When sharing your calendar, you can decide how much access to give the other account – from simply viewing events to fully managing the calendar.

Step 3: Accept the Calendar Invitation

Check the other Google account for an invitation to access the shared calendar and accept it.

The invitation will come via email to the account you’ve shared your calendar with. Make sure to accept the invitation to proceed with syncing.

Step 4: Add the Shared Calendar to Your Calendar View

Once accepted, add the shared calendar to your calendar view by clicking on ‘Other Calendars’ and selecting the shared calendar.

After adding, you’ll be able to see the events from the shared calendar alongside your own events, color-coded for easy distinction.

After completing these steps, you’ll successfully see all events from both Google Calendars in one view. This means you can now easily manage and coordinate your schedules without switching back and forth between accounts.

Tips for Syncing Google Calendars from Different Accounts

  • Make sure both Google accounts are active and can access Google Calendar.
  • Double-check the permission levels when sharing your calendar; you don’t want to give more access than necessary.
  • Customize the color of each calendar to easily differentiate between them.
  • If changes aren’t appearing, refresh your calendar or sign out and back in.
  • Remember, syncing calendars doesn’t merge them; it just allows you to view them together.

FAQs about Syncing Google Calendars

What if I don’t receive an invitation to the calendar?

Check your spam folder, and ensure that the email address the calendar was shared with is correct and active.

Can I sync more than two Google Calendars?

Absolutely, you can repeat the sharing process for as many calendars as you need.

Will syncing calendars affect my existing events?

No, your existing events will remain unchanged; syncing only allows you to view multiple calendars at once.

Can other people see my synced calendars?

Only if you’ve shared your calendar with them. Syncing calendars is an individual view setting.

What happens if I stop sharing my calendar?

The calendar will no longer be visible to the account it was shared with, and all events from that calendar will disappear from their view.

Summary of Steps

  1. Open Google Calendar Settings
  2. Share the Calendar
  3. Accept the Calendar Invitation
  4. Add the Shared Calendar to Your Calendar View


Syncing Google Calendars from different accounts is a game-changer for anyone juggling multiple schedules. Whether it’s for personal organization or coordinating with a team, having all your events in one place can save you time and prevent scheduling conflicts. With the steps provided, you can easily manage your calendars and make sure you’re always on top of your commitments.

Remember, the key to a seamless sync is to carefully manage your sharing settings and permissions. Once set up, the convenience of viewing multiple calendars side by side will have you wondering how you ever managed without it. So go ahead, give it a try and watch your productivity soar!

For more tips on maximizing your Google Calendar experience or other calendar apps, keep exploring and learning. There’s a whole world of organizational hacks out there just waiting to be discovered. And if you ever run into trouble, just revisit these steps, and you’ll be back on track in no time. Happy scheduling!