How to Print Two Pages on One Sheet in Word

Printing two pages on one sheet in Word saves paper and makes handy handouts or proofs. Word does it with the Pages per sheet setting, which shrinks two pages side by side onto a single sheet. This guide covers that method, double-sided printing for four pages per sheet, printing a booklet, and printer and Mac options.

Quick Answer

Go to File > Print, click the last setting (1 Page Per Sheet), choose 2 Pages Per Sheet, and click Print.

Print Two Pages per Sheet (Windows)

1. Open the document and press Ctrl + P (or File > Print).
2. Under Settings, click 1 Page Per Sheet at the bottom of the list.
3. Choose 2 Pages Per Sheet.
4. Click Print.

Word scales each page to about 70% so two fit side by side on a portrait sheet. The Print Preview may still show one page at a time; the scaling happens when the job prints. Pick Scale to Paper Size in the same menu if your paper differs from the document’s size.

Four Pages on One Sheet (Two per Side, Double-Sided)

1. Set 2 Pages Per Sheet.
2. Change Print One Sided to Print on Both Sides. Choose Flip pages on short edge for side-by-side layouts so the back isn’t upside down.
3. Click Print.

If your printer can’t print both sides automatically, choose Manually Print on Both Sides and reload the paper when Word prompts you.

Print a Folded Booklet

For a booklet where pages are in reading order when folded, use Layout > Margins > Custom Margins, set Multiple pages to Book fold, then print double-sided. See how to print a booklet in Word.

Use Printer Properties Instead

Many printer drivers have their own Pages per sheet, N-up or Multiple pages option. Click Printer Properties under the printer name, look on the Layout or Finishing tab, and choose 2. Don’t set it in both Word and the driver, or you’ll get four tiny pages.

Word for Mac

1. Press Command + P.
2. Click Show Details if needed.
3. Open the menu that says Copies & Pages and choose Layout.
4. Set Pages per Sheet to 2 and choose a Layout Direction.
5. Click Print.

Save as a Two-Up PDF

Choose Microsoft Print to PDF as the printer, set 2 Pages Per Sheet, and print. The PDF will contain two pages per sheet.

Tips

• Text at 11-point prints at roughly 8-point when shrunk; increase font size if it’s hard to read.
• Landscape documents print two per sheet on a portrait sheet stacked top and bottom.
• Check page numbers and headers still read well at the smaller size.

Frequently Asked Questions

Why doesn’t the preview show two pages?

Word’s preview shows the document’s pages, not the final sheet. Print one sheet to check, or print to PDF.

Can I do this in Word for the web?

Word for the web creates a PDF and passes it to your browser’s print dialog. Use the browser’s or printer’s pages-per-sheet option there.

Summary

1. File > Print > 2 Pages Per Sheet.
2. Add Print on Both Sides for four pages per sheet.
3. Use Book fold for booklets.
4. On Mac, use Layout > Pages per Sheet.