How to Print Word Without Comments
Printing a Word document without comments is super easy and only takes a few steps. You just need to adjust your print settings to exclude comments. This guide will walk you through the exact steps to ensure your document prints cleanly, without any of those pesky annotations cluttering up your pages.
How to Print Word Without Comments
If you want to print a Word document without comments, follow these steps to make sure your printout is clean and professional.
Step 1: Open Your Document
First, open the Word document you want to print.
Make sure the document is loaded and ready to go. You should see all your text and any comments that have been added.
Step 2: Go to the Print Menu
Next, click on the ‘File’ menu at the top left of the screen, then select ‘Print’.
This will bring up the print settings window where you can adjust how your document will be printed.
Step 3: Click on ‘Print All Pages’
In the print settings, you’ll see an option labeled ‘Print All Pages’. Click on it.
A dropdown menu will appear with more options that allow you to customize your print settings further.
Step 4: Select ‘Document’ under ‘Print What’
From the dropdown menu, select ‘Document’ instead of ‘Document showing markup’.
Choosing ‘Document’ ensures that only the main text of the document is printed, and all comments and markups are excluded.
Step 5: Hit ‘Print’
Finally, click the ‘Print’ button to print your document.
Your printer will now print the document without including any comments or markups.
After completing these steps, your document will be printed without any comments. It will be clean and free from distractions, making it perfect for presentations, submissions, or personal reading.
Tips for How to Print Word Without Comments
- Review Your Document: Before printing, review your document to ensure no comments are crucial for your printout.
- Save a Copy: Save a copy of your document without comments if you need to keep a record of the clean version.
- Check Print Preview: Always check the print preview to make sure the document looks the way you want it to before printing.
- Use Keyboard Shortcuts: Use shortcuts like Ctrl+P to quickly access the print menu.
- Update Word: Ensure your Word software is up-to-date to have the latest features and improvements.
Frequently Asked Questions
How do I remove comments from a Word document permanently?
You can delete comments by right-clicking on them and selecting ‘Delete Comment’. Alternatively, go to the ‘Review’ tab and select ‘Delete All Comments in Document’.
Can I hide comments without deleting them?
Yes, you can hide comments by going to the ‘Review’ tab, then selecting ‘No Markup’ from the ‘Tracking’ options.
Will hiding comments affect the printout?
Hiding comments will not affect the printout when you select ‘Document’ under ‘Print What’ in the print menu.
What if I only want to print specific pages without comments?
In the print settings, you can specify the page range you want to print. Make sure ‘Document’ is selected under ‘Print What’ for those pages.
Can I save the document as a PDF without comments?
Yes, you can save the document as a PDF by selecting ‘Save As’, choosing PDF, and ensuring ‘Document’ is selected under ‘Options’ to exclude comments.
Summary
- Open your document.
- Go to the Print menu.
- Click on ‘Print All Pages’.
- Select ‘Document’ under ‘Print What’.
- Hit ‘Print’.
Conclusion
Printing a Word document without comments is relatively straightforward once you know where to look. By following the simple steps outlined in this guide, you can quickly adjust your print settings to ensure a clean, professional-looking document. Whether you’re preparing a report, a proposal, or simply want a clean copy for yourself, understanding how to exclude comments can save you a lot of hassle.
Remember, the key steps involve accessing the print menu, selecting the appropriate print settings, and making sure you’re printing the ‘Document’ rather than ‘Document showing markup’. These small adjustments make a significant difference in the final print quality.
For further reading, you might want to explore other Word features that can help you customize your documents even more. Tools like Track Changes, different print layouts, and advanced formatting options can all contribute to making your document presentations more effective.
If you found this guide useful, share it with friends or colleagues who might also need help with printing Word documents without comments. Happy printing!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.