How to Print in Color on Word: A Step-by-Step Guide for Beginners

Printing in color on Word is simple and can be done with just a few clicks. First, ensure your printer can print in color. Then, within the Word program, navigate to the print settings, and select color printing. Adjust any additional settings as needed, and then print your document. Here’s a detailed guide to get you printing in color on Word like a pro!

How to Print in Color on Word

In this guide, you’ll learn how to adjust your settings in Microsoft Word to ensure your documents print in vibrant color. Follow these steps to get your colorful prints.

Step 1: Open Your Document

First, open the document you want to print.

Open Microsoft Word and load the document you need to print. Ensure that all the text and images you want in color are present in the document.

Step 2: Go to Print Settings

Navigate to the ‘File’ menu and select ‘Print.’

This step will bring up the print settings, where you can adjust various options before printing.

Step 3: Select Your Printer

Choose the printer you will be using from the printer dropdown menu.

Make sure you select a color printer. If your printer only supports black and white, your document will not print in color.

Step 4: Adjust Printer Properties

Click on ‘Printer Properties’ or ‘Preferences.’

Look for the color settings within the printer properties. This is where you can switch from black and white to color printing.

Step 5: Choose Color Printing

Select the option for color printing.

Ensure that the ‘Color’ option is checked or selected. This setting will allow your document to print in full color.

Step 6: Print Your Document

Click ‘Print’ to send your document to the printer.

Once you’ve adjusted all settings, click the ‘Print’ button. Your document will start printing in color.

After following these steps, your document will be printed in color. Double-check your printer for any errors or issues that might arise during the printing process.

Tips for How to Print in Color on Word

  • Use High-Quality Images: Ensure that the images in your document are high resolution. This will make the printed colors look more vibrant.
  • Check Ink Levels: Always check your printer’s ink levels before printing a color document to ensure you don’t run out of ink mid-print.
  • Printer Settings: Some printers have advanced color settings. Explore these settings for the best results.
  • Paper Quality: Use good quality paper to make your colors stand out. Poor quality paper can dull the colors.
  • Preview Before Printing: Use the print preview in Word to ensure everything looks correct before you print.

Frequently Asked Questions about How to Print in Color on Word

Why is my document not printing in color?

Ensure your printer supports color printing and that it’s selected in the printer settings.

How do I change my printer settings to color?

Navigate to ‘Printer Properties’ from the print menu and select the color printing option.

Can I print in color if I only have black ink?

No, color printing requires color ink cartridges. Replace or refill your color cartridges.

How can I make my printed colors more vibrant?

Use high-quality images and paper, adjust your printer’s color settings, and ensure your ink cartridges are full.

What should I do if my printer is only printing in black and white?

Check your printer settings in Word and ensure that ‘Color’ is selected instead of ‘Black & White’ or ‘Grayscale.’


  1. Open your document.
  2. Go to print settings.
  3. Select your printer.
  4. Adjust printer properties.
  5. Choose color printing.
  6. Print your document.


Printing in color on Word can give your documents that extra pop and make them more visually appealing. Whether you’re printing a report, a flyer, or a school project, following these steps will ensure your documents come out exactly as you want them. Remember to check your printer and ink levels, and always use high-quality images and paper for the best results.

If you found this guide helpful, be sure to bookmark it for future reference. Happy printing!