How to Move Domain Email from Google to Microsoft: A Step-by-Step Guide

Switching your domain email from Google to Microsoft might seem like a daunting task, but it’s actually quite straightforward. You’ll need to go through a series of steps that include prepping your domain, creating Office 365 accounts, and transferring your data. By the end of it all, you’ll have successfully moved your email and be up and running on Microsoft’s platform.

Step by Step Tutorial on Moving Domain Email from Google to Microsoft

When moving your domain email from Google to Microsoft, it’s essential to follow a systematic approach to ensure a smooth transition. The steps below will guide you through the entire process.

Step 1: Verify your domain with Microsoft

Verifying your domain with Microsoft is the first step in migrating your email services.

After signing up for Microsoft 365, you’ll need to verify that you own the domain you’re migrating. This is typically done by adding a DNS record provided by Microsoft to your domain’s DNS settings.

Step 2: Create Office 365 accounts for your users

Set up Office 365 accounts for all users who will need email access.

You’ll need to create user accounts in the Office 365 admin center for everyone who needs an email account. Make sure to use the same email addresses that they had on Google.

Step 3: Migrate your emails, contacts, and calendar items

Transfer all your existing email data to Office 365.

Microsoft provides several tools to help you migrate your emails, contacts, and calendars from Google to Office 365, such as the Office 365 Import Service. Pick the one that fits your needs and follow the instructions.

Step 4: Update your DNS records

Point your email DNS records to Microsoft 365 to start receiving emails.

After migration, you’ll need to update your DNS records to point to Microsoft’s servers. This is crucial for emails to start arriving in your new Office 365 mailboxes instead of Google.

Step 5: Test and confirm the migration

Ensure everything has been transferred correctly and is functioning as expected.

Before you fully cut over to Microsoft, it’s essential to test your new setup. Send test emails, check calendar items, and ensure contacts are correctly synced.

After you complete the migration, your domain email will be fully powered by Microsoft, and you’ll be able to use all the features and tools available in Office 365.

Tips for Moving Domain Email from Google to Microsoft

  • Make a backup of your Google email data before you start the migration.
  • Be sure to communicate with your team about the migration schedule to avoid any disruptions.
  • Familiarize yourself with Microsoft 365’s interface before the switch.
  • Consider using a professional email migration service if you’re unsure about doing it yourself.
  • Check that your domain’s MX records have fully propagated after the switch to ensure email delivery.

Frequently Asked Questions

What if I can’t verify my domain with Microsoft?

If you’re having trouble verifying your domain, double-check that you’ve entered the DNS record correctly. It can also take up to 72 hours for DNS changes to propagate, so you may just need to wait.

Can I migrate email data from multiple users at once?

Yes, Microsoft offers tools that allow you to migrate multiple mailboxes simultaneously.

What happens to my emails during the migration?

Your emails will remain in Google until the DNS changes fully propagate, after which they will start arriving in your Office 365 mailbox.

Will my old emails be accessible after the migration?

Yes, all migrated emails will be available in your Office 365 mailbox.

Do I need to inform my contacts about the email change?

No, as long as you use the same email addresses, your contacts won’t notice any change.


  1. Verify your domain with Microsoft.
  2. Create Office 365 accounts for your users.
  3. Migrate your emails, contacts, and calendar items.
  4. Update your DNS records.
  5. Test and confirm the migration.


Moving your domain email from Google to Microsoft is a process that requires careful planning and execution. By following the steps outlined above, you can ensure a smooth transition that minimizes disruptions to your communication flow. Remember to prepare your team, back up your data, and thoroughly test everything after the migration. With your new Office 365 setup, you’ll benefit from Microsoft’s robust enterprise solutions and integrated workplace productivity tools. If you’re still feeling unsure about tackling this task alone, don’t hesitate to reach out to a professional migration service or consult further reading materials to guide you through the process. Happy migrating!