How to Merge Table Cells in Word: A Step-by-Step Guide for Beginners

Merging table cells in Word can streamline your documents by combining multiple cells into a single one, making your tables look cleaner and more organized. Here’s how you can do it in just a few steps.

How to Merge Table Cells in Word

Merging cells in Microsoft Word allows you to create a singular space out of multiple cells within a table. This is particularly useful when you want to create headers or organize your table content more effectively.

Step 1: Select the Cells

The first step is to highlight the cells you wish to merge.

To do this, click and drag your mouse across the cells. Be sure to select all the cells you want to combine.

Step 2: Right-Click on the Selected Cells

Once your cells are highlighted, right-click on them to display a context menu.

The context menu will give you various options related to table formatting. You need this menu to find the merge option.

Step 3: Choose "Merge Cells"

From the context menu, click on "Merge Cells."

This combines all the highlighted cells into a single cell. You’ll notice the borders of the individual cells disappear, making them one.

Step 4: Adjust Cell Content

After merging, you might need to adjust the content of your new single cell.

This can involve reformatting the text, changing the font size, or realigning the text to suit your needs.

Step 5: Format the Merged Cell

Finally, format the newly merged cell to match the rest of your table.

You can adjust the cell’s borders, fill color, or text alignment to make sure it looks consistent with the other cells in your table.

After completing these steps, your table will have neatly merged cells, making it easier to read and more visually appealing.

Tips for Merging Table Cells in Word

  • Select Carefully: Make sure you’ve highlighted all and only the cells you want to merge. Missing a cell will disrupt your table layout.
  • Use Shortcuts: Familiarize yourself with keyboard shortcuts for quicker merging, like pressing "Alt + A" followed by "M".
  • Plan Ahead: Before merging, plan out how your table will look; it helps to sketch a rough layout.
  • Undo Mistakes: If you mess up, press "Ctrl + Z" to undo the merge and try again.
  • Cell Alignment: After merging, align the text within the cell for a more professional look.

Frequently Asked Questions

Can I unmerge cells after merging them?

Yes, you can split merged cells back into individual cells by selecting the merged cell, right-clicking, and choosing "Split Cells".

What happens to the text in the cells I’m merging?

The text from all the merged cells will combine into the new single cell. You may need to format it for clarity.

Can I merge cells in Word Online?

Yes, Word Online allows you to merge cells just like the desktop version. The steps are quite similar.

Does merging cells affect table borders?

Yes, merging cells can change the appearance of your table’s borders. You may need to adjust the borders after merging.

Can I merge cells vertically?

Yes, Word allows you to merge cells both horizontally and vertically. Just select the cells you want to merge and follow the steps outlined.


  1. Select the cells.
  2. Right-click on the selected cells.
  3. Choose "Merge Cells".
  4. Adjust cell content.
  5. Format the merged cell.


Merging table cells in Word is a handy feature that can drastically improve the clarity and organization of your tables. By following the simple steps outlined above, you can quickly and efficiently combine cells to create a more streamlined document. Remember to plan your table’s layout before merging to avoid any unnecessary adjustments later.

Now that you know how to merge table cells in Word, why not give it a try? Whether you’re working on a school project, a business report, or just organizing data, merging cells can make your tables look more professional. For further tips on enhancing your Word documents, check out our other articles on table formatting and document design!