How to Make Name Tags in Word: A Step-by-Step Guide for Beginners

How to Make Name Tags in Word

Creating name tags in Microsoft Word is straightforward and quick. You’ll start by selecting the right template, customizing the text, and then printing your name tags. This guide will walk you through each step, ensuring you have professional-looking name tags in no time.

Step by Step Tutorial on How to Make Name Tags in Word

The following steps will show you how to make name tags in Word, from selecting a template to printing your tags.

Step 1: Open Microsoft Word

First, launch Microsoft Word on your computer.

Opening Word is the initial step to getting started. Locate the Word icon on your desktop or search for “Microsoft Word” in your start menu.

Step 2: Go to the Templates Section

Navigate to the "File" menu and select "New" to access the templates.

In the "File" menu, selecting "New" reveals a variety of templates. This is where you’ll find the pre-made layouts for your name tags.

Step 3: Search for Name Tag Templates

Type "Name Tags" into the search bar to find relevant templates.

After selecting "New," use the search bar to look for "Name Tags." This will bring up different design options you can choose from.

Step 4: Select a Template

Choose a template that fits your needs and click "Create."

Once you find a template you like, click on it and then hit "Create" to open the template in Word. This sets the stage for customization.

Step 5: Customize Your Name Tags

Edit the text fields to input the names and any other information you need.

With your template open, you can click on the text fields to input the desired names. You can also adjust fonts, colors, and sizes to make your name tags unique.

Step 6: Print Your Name Tags

Go to "File," select "Print," and then choose your print settings.

After customizing, it’s time to print. Make sure your printer is loaded with the right paper, then go to "File," select "Print," and adjust your settings as needed.

After completing these steps, you will have a set of custom name tags ready to use. Just cut them out and they’re good to go!

Tips for Making Name Tags in Word

Creating name tags in Word can be even easier with a few extra tips:

  • Use High-Quality Paper: For a professional look, print your name tags on high-quality cardstock.
  • Double-Check Spelling: Ensure all names are spelled correctly to avoid any embarrassment.
  • Use Clear Fonts: Choose fonts that are easy to read from a distance.
  • Add a Logo: If you’re making name tags for a business event, consider adding your company logo.
  • Save Your Template: Save your customized template for future use.

Frequently Asked Questions

Can I use any version of Microsoft Word to make name tags?

Yes, most versions of Microsoft Word offer similar template features.

How do I customize the font in my name tags?

Click on the text field you want to edit and use the font toolbar to make changes.

Can I add images to my name tags?

Yes, you can insert images like logos by using the "Insert" tab.

What type of paper should I use for printing name tags?

Use thicker paper or cardstock for durability.

How do I align the text properly on the name tags?

Use the alignment tools in the toolbar to center or justify your text as needed.


  1. Open Word – Launch Microsoft Word.
  2. Go to Templates Section – Navigate to "File" and select "New."
  3. Search for Name Tag Templates – Type "Name Tags" in the search bar.
  4. Select a Template – Choose and create the template.
  5. Customize Your Name Tags – Edit text and other elements.
  6. Print Your Name Tags – Go to "File," select "Print," and adjust settings.


And there you have it! Making name tags in Word is a breeze once you know the steps. From opening the software to customizing and printing, this guide has you covered. Whether it’s for a corporate event, a school function, or a family reunion, having professional name tags can make all the difference.

Remember, practice makes perfect. Don’t hesitate to experiment with different templates and designs. Once you get the hang of it, you can whip up name tags for any occasion in no time.

If you’re looking for more tips and tricks on how to make name tags in Word or other document-related tasks, keep exploring similar guides. Happy name tagging!