Making comments in Word is super easy and a great way to give feedback or make notes on a document. Here’s a quick run-through: just highlight the text, right-click, and select "New Comment." Then, type your thoughts in the comment bubble that appears.
Adding Comments in Word
Adding comments in Word can help you collaborate more effectively by allowing you to leave notes for yourself or others. Follow these steps to add comments to your Word document.
Step 1: Highlight the text
First, highlight the text or the area where you want to leave the comment.
Highlighting the text makes it clear which part of the document your comment pertains to. You can do this by clicking and dragging your mouse over the text.
Step 2: Right-click the highlighted area
Next, right-click on the highlighted text to bring up a context menu.
Right-clicking will give you several options, including the one to add a comment. This menu is a shortcut to many handy tools in Word.
Step 3: Select "New Comment"
From the context menu, select "New Comment."
By selecting "New Comment," a comment bubble will appear on the right side of your document. This is where you will type your feedback or note.
Step 4: Type your comment
Go ahead and type your comment in the new bubble that appears.
This bubble will remain linked to the highlighted text, making it easy for others to see exactly what you’re referring to. You can type anything you want in here—from simple notes to detailed feedback.
Step 5: Save your document
After you’ve typed your comment, make sure to save your document.
Saving your document ensures that all your comments are saved and can be viewed by others. It’s a good habit to save often to avoid losing any work.
Once you’ve completed these steps, your comments will be visible to anyone who views the document, making collaboration much smoother.
Tips for Adding Comments in Word
Here are some additional tips to make the most out of adding comments in Word:
- Use comments to ask questions or suggest changes instead of making direct edits.
- Always save your document after adding comments to avoid losing your work.
- Use different colors for different people’s comments if you’re working in a team.
- Delete old or resolved comments to keep the document tidy.
- Use the "Review" tab for more advanced comment and track changes features.
Frequently Asked Questions
Can I edit my comments after adding them?
Yes, just click on the comment bubble and start typing to edit.
How do I delete a comment?
Right-click on the comment bubble and select "Delete Comment."
Can others see my comments when I share the document?
Yes, others will see your comments unless you delete them before sharing.
Can I hide comments if I don’t want to see them?
Yes, go to the "Review" tab and select "Show Comments" to hide or show them.
Are comments saved when I save the document?
Yes, comments are saved along with the document itself.
Summary
- Highlight the text.
- Right-click the highlighted area.
- Select "New Comment."
- Type your comment.
- Save your document.
Conclusion
Adding comments in Word is a simple yet powerful way to collaborate and share feedback on documents. By following the steps outlined—highlighting the text, right-clicking, selecting "New Comment," typing your comment, and saving your document—you can easily leave notes for yourself or others. Remember to make use of the tips for maximizing the effectiveness of your comments, such as saving often and using different colors for team comments.
The ability to comment directly on the text helps keep the discussion in context, making it easier for everyone involved to understand and address feedback. This is especially useful in team settings or when proofreading a document. So, next time you need to give feedback, give Word comments a try and experience the ease and clarity they bring to your collaborative efforts!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.