How to Link Rows in Google Sheets: A Step-by-Step Guide for Beginners

How to Link Rows in Google Sheets

Linking rows in Google Sheets can simplify your workflow by automatically updating or referencing data across different parts of your spreadsheet. To link rows, you’ll primarily use formulas like IMPORTRANGE, INDIRECT, or simple cell references. By following a few straightforward steps, you can easily manage and connect your data.

Step-by-Step Tutorial on How to Link Rows in Google Sheets

This guide will walk you through linking rows in Google Sheets. Whether you need to reference data from another row or ensure that changes in one row reflect in another, these steps will have you covered.

Step 1: Open Your Google Sheet

Open the Google Sheet where you want to link rows.

Having your Google Sheets open and ready is crucial because you’ll be navigating between different sheets or cells within the same sheet.

Step 2: Select the Cell to Link From

Click on the cell within the row that you want to link from.

This step is essential because you need to specify the starting point of your data link. It’s like choosing the source of your data.

Step 3: Enter the Linking Formula

Type in the formula (e.g., =A1) in the target cell where you want the data to appear.

Using "=A1" or any appropriate cell reference formula helps Google Sheets understand that it should pull data from cell A1 into your target cell, establishing the link.

Step 4: Use IMPORTRANGE for Cross-Sheet Linking

If linking between different sheets, use the formula =IMPORTRANGE("spreadsheet_url", "sheet_name!cell_range").

IMPORTRANGE is powerful because it allows you to pull data from one Google Sheet to another, making it easier to manage large datasets across multiple sheets.

Step 5: Drag to Copy the Formula

Click and drag the corner of the cell to apply the formula to other rows.

Dragging the formula lets you quickly apply the same data link to multiple rows, making your task more efficient.

After completing these steps, your specified rows will be linked, meaning any changes in the source cells will automatically update in the linked cells.

Tips for Linking Rows in Google Sheets

  • Double-Check Formulas: Always ensure your formulas reference the correct cells to avoid errors.
  • Use Named Ranges: Named ranges can make your formulas easier to read and manage.
  • Regularly Update Permissions: If using IMPORTRANGE, make sure you have the necessary permissions to access the linked sheet.
  • Keep It Organized: Label your sheets and cells clearly to avoid confusion when linking data.
  • Backup Your Data: Always keep a backup of your original data before making significant changes.

Frequently Asked Questions

How do I link rows within the same sheet?

Use cell references like =A1 in the target cell to link data within the same sheet.

Can I link rows between different Google Sheets?

Yes, use the IMPORTRANGE formula to link rows between different Google Sheets.

What happens if the source cell data changes?

The linked cell will automatically update to reflect changes in the source cell data.

Is it possible to link entire rows instead of individual cells?

Yes, you can drag your formula to cover an entire row, effectively linking each cell within that row.

Do I need special permissions to link data from another sheet?

Yes, you need to have access permissions for the sheet you’re linking from if using IMPORTRANGE.


  1. Open your Google Sheet.
  2. Select the cell to link from.
  3. Enter the linking formula.
  4. Use IMPORTRANGE for cross-sheet linking.
  5. Drag to copy the formula.


Linking rows in Google Sheets is a great way to streamline your data management process. It allows you to create dynamic connections between cells, making your spreadsheets more interactive and easier to update. Whether you’re using basic cell references or more advanced functions like IMPORTRANGE, the ability to link data effectively can save you a lot of time and reduce errors.

Now that you know how to link rows, why not give it a try in your next project? You’ll find that managing data across multiple sheets becomes much simpler. If you’re interested in learning more advanced techniques, there are plenty of resources and tutorials available online. Happy linking!