If you’ve ever found yourself struggling to insert an em dash in Microsoft Word, you’re not alone. Fortunately, it’s a straightforward process that can be done in just a few steps. By following the steps below, you’ll be able to effortlessly add em dashes to your documents, enhancing your writing style and layout.
How to Insert Em Dash in Word
In this section, you’ll learn a simple method for inserting an em dash in Microsoft Word. By following these steps, you’ll ensure that your text looks polished and professional.
Step 1: Place Your Cursor
Start by positioning your cursor where you want the em dash to appear.
This is the most crucial step because it tells Word exactly where to insert the em dash. Take a moment to ensure your cursor is in the right spot.
Step 2: Use Keyboard Shortcut
Press and hold the "Alt" key, and then type "0151" on the numeric keypad.
Using this shortcut is one of the quickest ways to insert an em dash. Just remember, it only works if you have a numeric keypad on your keyboard.
Step 3: Release Keys
Release the "Alt" key to insert the em dash.
Once you release the "Alt" key, the em dash will instantly appear at the cursor’s location. If it doesn’t, make sure Num Lock is on.
Step 4: Use Insert Symbol Method (Alternative)
Go to the "Insert" tab, click on "Symbol," and select "More Symbols." Find the em dash and click "Insert."
If you’re using a laptop without a numeric keypad or prefer not to use a shortcut, this method works just as well. Navigate through the symbols until you find the em dash.
Step 5: Confirm Insertion
Look at your document to confirm that the em dash has been inserted correctly.
Double-checking your work ensures that the em dash is in the right place and that no errors occurred during the process.
After completing these steps, your em dash should be successfully inserted into your document. This will make your writing look more polished and professional.
Tips for How to Insert Em Dash in Word
- Use the numeric keypad: Ensure your Num Lock is on before using the "Alt + 0151" method.
- Customize the ribbon: Add the em dash to your Quick Access Toolbar for quicker access.
- Use AutoCorrect: Set up an AutoCorrect rule to replace double hyphens (–) with an em dash.
- Know the difference: Understand when to use an em dash versus an en dash for proper punctuation.
- Practice: The more you use these methods, the more second nature they will become.
Frequently Asked Questions About How to Insert Em Dash in Word
What if my keyboard doesn’t have a numeric keypad?
You can use the "Insert Symbol" method or set up an AutoCorrect rule.
Can I use double hyphens instead of an em dash?
Double hyphens can be used, but they don’t look as professional as an em dash.
How do I set up an AutoCorrect rule?
Go to "File" > "Options" > "Proofing" > "AutoCorrect Options" and add a new rule.
What’s the difference between an em dash and an en dash?
An em dash is longer and used for breaks in thoughts, while an en dash is shorter and used for ranges.
Is there a shortcut for Mac users?
Yes, press "Option + Shift + Hyphen" to insert an em dash on a Mac.
Step-By-Step Summary for How to Insert Em Dash in Word
- Place cursor.
- Press "Alt + 0151" on numeric keypad.
- Release "Alt" key.
- Use "Insert" tab > "Symbol" > "More Symbols" if needed.
- Confirm insertion.
Conclusion
Inserting an em dash in Microsoft Word is a breeze once you know the steps. Whether you’re using the keyboard shortcut or the Insert Symbol method, you’ll find that adding this punctuation mark can make your writing more engaging and easier to read.
Em dashes are perfect for adding emphasis or creating a strong break in a sentence. They can really make your writing pop, giving it that professional edge. So, next time you need to insert an em dash in Word, you’ll know exactly what to do.
Don’t stop here! Explore other Word tips and tricks to become even more proficient with this powerful tool. Whether it’s learning how to insert special characters or mastering formatting shortcuts, every bit of knowledge helps. Happy writing!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.