How to Draw in Word: A Step-by-Step Guide to Creating Graphics in Word

Drawing in Word is a straightforward process that lets you create custom shapes, diagrams, or illustrations directly within a Microsoft Word document. With just a few steps, you can use the drawing tools to add various elements, adjust their properties, and make your document more engaging and visually appealing.

How to Draw in Word

In the following steps, you’ll learn how to use the drawing tools in Microsoft Word to create and customize your drawings. Whether you’re adding a simple shape, a complex diagram, or freehand illustrations, this guide has you covered.

Step 1: Open Microsoft Word

First, open Microsoft Word and create a new document or open an existing one where you want to add your drawing.

Once the document is open, you’ll be ready to access the drawing tools. Make sure you have enough space on your page to accommodate your drawing.

Step 2: Go to the "Insert" Tab

Navigate to the "Insert" tab located at the top of the Word window.

The "Insert" tab is where you find various tools and options to add different elements to your document. From here, you can access the drawing tools.

Step 3: Click on "Shapes"

Under the "Illustrations" group in the "Insert" tab, click on "Shapes."

This will open a drop-down menu with a variety of shapes, lines, and freeform drawing options. You can select any shape or drawing tool based on your needs.

Step 4: Select the Shape or Drawing Tool

Choose the shape or drawing tool you need from the drop-down menu.

Once selected, your cursor will change to a crosshair, indicating that you’re ready to draw on the document. Click and drag to create your shape or drawing.

Step 5: Draw on the Document

Click and drag on your document to draw the selected shape or freeform illustration.

Release the mouse button to finalize your shape. If necessary, you can resize or reposition it by clicking and dragging the handles around the shape.

Step 6: Customize the Drawing

Use the "Format" tab to customize the properties of your drawing, such as color, outline, and effects.

The "Format" tab appears when you click on your drawing. Here, you can change the fill color, add text, and apply various effects to enhance your drawing.

Step 7: Save Your Document

Finally, save your document to ensure your drawing is not lost.

Go to "File" > "Save" or press Ctrl+S to save your document. This ensures that all your hard work is preserved.

After completing these steps, your drawing will be embedded in your Word document, ready to be edited or shared.

Tips for Drawing in Word

  • Use Gridlines: Enable gridlines for precise alignment and spacing of your shapes.
  • Group Shapes: Combine multiple shapes into a single unit by grouping them.
  • Use Freeform Tool: For custom shapes, use the freeform drawing tool available in the "Shapes" menu.
  • Layer Objects: Arrange objects front-to-back to create a layered effect.
  • Shortcuts: Learn keyboard shortcuts for quicker access to drawing tools and commands.

Frequently Asked Questions

Can I edit a drawing after I’ve created it?

Yes, you can click on the drawing to select it and use the "Format" tab to make changes.

How do I delete a drawing in Word?

Select the drawing and press the Delete key on your keyboard.

Can I add text to my drawing?

Absolutely! Right-click on the drawing, choose "Add Text," and type your text.

What if I make a mistake while drawing?

You can use the Undo button (Ctrl+Z) to revert any mistakes.

Can I export my drawing to another program?

Yes, you can copy the drawing and paste it into another program like PowerPoint or Excel.


  1. Open Microsoft Word.
  2. Go to the "Insert" tab.
  3. Click on "Shapes."
  4. Select the shape or drawing tool.
  5. Draw on the document.
  6. Customize the drawing.
  7. Save your document.


Drawing in Word might seem like a small feature, but it’s a powerful tool that can significantly enhance your documents. With a bit of practice, you can create everything from simple shapes to intricate diagrams, making your reports, essays, and presentations much more engaging.

Remember, the key is to experiment with the tools available and let your creativity flow. The next time you’re working on a document, don’t hesitate to add a drawing to illustrate your points or make your content more visually appealing. Keep practicing, and soon you’ll be a pro at drawing in Word!

For further reading, you might want to explore more advanced features like SmartArt graphics or integration with other Microsoft Office applications. Happy drawing!