Downloading view-only files from Google Drive can seem like a challenge, but it’s simpler than you think. With a few easy steps, you can save these files to your device for offline use or editing. Just follow the guide below, and you’ll have your view-only files downloaded in no time.
Step by Step Tutorial: How to Download View Only Files from Google Drive
Before we dive into the steps, let’s clarify what we’re achieving here. Google Drive allows users to share files with view-only permissions. This means you can see the file but not download, edit, or copy it directly. The following steps will guide you on how to bypass these restrictions and download the file to your device.
Step 1: Open the View Only File
Open the file that you want to download from Google Drive.
When you open the file, you’ll see that the options to download, print, or copy are not available. Don’t worry; we’re going to work around that.
Step 2: Check the Printing Option
Try to print the document by clicking on the printer icon or pressing Ctrl+P.
Sometimes, the print option is disabled, but if it’s enabled, you can save the file as a PDF through the printing dialogue box.
Step 3: Use a Web Browser Extension
If printing is not an option, use a web browser extension that allows you to download view-only files.
There are several extensions available for browsers like Chrome or Firefox that can enable you to download these restricted files. Just search for them in your browser’s web store, install one, and follow its instructions.
Step 4: Take Screenshots
Take screenshots of the document if it’s not too long or if the above options don’t work.
You can stitch these screenshots together in an image editing program to create a makeshift copy of the document. It’s not the most elegant solution, but it’s better than nothing!
Step 5: Request Permission
As a last resort, you can request permission from the owner to download the file.
Just click on the "Request access" button, and if the owner grants you permission, you will be able to download the file just like any other.
After completing these steps, you’ll have a copy of the view-only file from Google Drive on your device. You can now use it as you please, whether that be for reference, to edit, or to have an offline copy.
Tips for Downloading View Only Files from Google Drive
- Always try the simplest option first, such as checking if the print option is available to save as a PDF.
- Be respectful of copyright and the file owner’s intent; only download files you have the legal right to access.
- Keep an eye out for any updates on your browser extensions; they make your job easier and might offer new features.
- If you’re taking screenshots, make sure they’re clear and legible for future reference.
- Remember that requesting access is the most straightforward and respectful method, though it depends on the file owner’s response.
Frequently Asked Questions
How can I download a view-only file if I don’t have permission?
You can try using a web browser extension or taking screenshots if all else fails. However, always respect the owner’s rights and permissions.
Is it legal to download view-only files?
It depends on the file and its intended use. Make sure you have the right to access the content before attempting to download it.
Can I edit a downloaded view-only file?
Once you’ve downloaded the file, you can edit it if it’s in a format that allows editing, such as DOCX or PDF.
What if the file is too long for screenshots?
Try using a web browser extension that can handle long files, or split the screenshot process into sections.
Can I use these methods to download videos from Google Drive?
These methods are primarily for documents. Downloading videos might require different techniques or tools.
Summary
- Open the view-only file
- Check the printing option
- Use a web browser extension
- Take screenshots
- Request permission
Conclusion
So there you have it, a comprehensive guide on how to download view-only files from Google Drive. Remember, while it’s important to have access to the data you need, it’s equally important to respect the rights and permissions set by the file owner. Use these methods responsibly and only when you have the legal right to do so. If you’re ever in doubt, the best course of action is to reach out to the file owner and request permission directly. This not only ensures you’re on the right side of the law but also maintains a good relationship with the owner. Happy downloading!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.