How to Create Templates in Word: A Step-by-Step Guide for Beginners

Creating templates in Word can make your life much easier by saving time and ensuring consistency in your documents. Here’s a quick guide: Open a new or existing document, customize it with your preferred styles, formats, and elements, then save it as a template file. You can use this template for future documents, ensuring they all have the same layout and design.

How to Create Templates in Word

Creating templates in Word allows you to standardize your documents, making your work more efficient and professional. Follow these simple steps to create your own template.

Step 1: Open a New or Existing Document

Open Microsoft Word and either start a new blank document or open an existing one that you’d like to use as a starting point.

By starting with an existing document, you can leverage past work and save time. If you’re starting fresh, you have the freedom to design it exactly how you want.

Step 2: Customize Your Document

Customize the document by adding headers, footers, styles, and any other formatting elements you need.

This step is where you get to design the template. Think about the elements you frequently use, like heading styles, font types, and sizes, margins, and more. Make sure to include these in your template.

Step 3: Insert Placeholder Text

If your template requires specific sections, use placeholder text to indicate where users need to input their own text.

Placeholders can be really helpful. For example, if you’re creating a report template, you might add "Enter Report Title Here" as a placeholder. This ensures that users know exactly where to type their information.

Step 4: Go to ‘Save As’

Click on ‘File’ and then ‘Save As’. Choose the location where you’d like to save the template.

The ‘Save As’ feature is crucial because it lets you save your customized document as a template file. This keeps your original document intact.

Step 5: Choose the Template Format

In the ‘Save As’ dialog, select ‘Word Template’ from the dropdown menu under the file name.

Make sure to select the ‘.dotx’ or ‘.dotm’ format. The ‘.dotx’ format is for standard templates, while ‘.dotm’ includes macros if you have any.

Step 6: Name and Save Your Template

Give your template a meaningful name and click ‘Save’.

Naming your template appropriately will help you find it easily later. Save it in a location where you can quickly access it.

After completing these steps, your template is ready to use! You can now create new documents based on this template by selecting it from your list of templates in Word.

Tips for Creating Templates in Word

  • Use Consistent Styles: Make sure you use consistent fonts, colors, and spacing to maintain uniformity.
  • Include Instructions: Add notes or instructions within the template to guide users.
  • Test: Before finalizing your template, create a test document to ensure everything works as expected.
  • Keep It Simple: Avoid cluttering your template with too many elements. Keep it clean and straightforward.
  • Backup: Always keep a backup of your templates in a secure location.

Frequently Asked Questions

What is the benefit of using a template in Word?

Using templates saves time and ensures consistency in your documents, making your work look professional.

Can I edit my template after creating it?

Yes, you can open the template file, make changes, and save it again.

How do I share my template with others?

You can share your template by sending the ‘.dotx’ or ‘.dotm’ file to others. They can then save it in their template folder.

Can I add macros to my template?

Yes, if you need to include macros, save your template as a ‘.dotm’ file, which supports macros.

Where are my templates saved in Word?

Templates are usually saved in the ‘Custom Office Templates’ folder, but you can choose any location you prefer.


  1. Open a new or existing document.
  2. Customize your document.
  3. Insert placeholder text.
  4. Go to ‘Save As’.
  5. Choose the template format.
  6. Name and save your template.


Creating templates in Word is a game-changer for anyone who frequently creates similar documents. Not only does it save time, but it also ensures that your work consistently looks polished and professional. Once you’ve created a template, you can use it over and over again, making small tweaks as needed without starting from scratch each time.

If you’re new to templates, don’t worry. The steps are pretty straightforward, and once you get the hang of it, you’ll wonder how you ever managed without them. Try creating a few different templates for various needs, like reports, letters, or proposals, and watch your productivity soar.

For further reading, you might want to explore advanced features like adding macros to your templates or integrating them with other Microsoft Office tools. These additional elements can take your templates to the next level, offering even more functionality and efficiency.

Ready to give it a go? Start with a simple template today, and see how much smoother your workflow becomes. Trust me, once you start using templates, you’ll never look back!