How to Character Count in Word: A Step-by-Step Guide for Accurate Results

how to character count in word

Ever been in a situation where you need to know exactly how many characters you’ve typed in a document? Whether it’s for a school assignment, a work project, or just out of curiosity, knowing the character count in Microsoft Word is pretty straightforward. By using a few simple steps, you can easily find this information and ensure you meet any specific requirements. Here’s a quick rundown on how to do it.

Step-by-Step Tutorial on How to Character Count in Word

In this section, you’ll learn to find the character count in a Microsoft Word document with easy-to-follow steps. This is handy for meeting word or character limits and ensuring your document is just right.

Step 1: Open Your Document

First, open your Word document where you want to count the characters.

Make sure your document is loaded up in Microsoft Word. It can be a new file or an existing one. Just double-click on it or use the File menu to open it.

Step 2: Click on the ‘Review’ Tab

Next, navigate to the ‘Review’ tab at the top of the Word interface.

The ‘Review’ tab is your gateway to a variety of editing tools, including Word Count. It’s located between the ‘References’ and ‘View’ tabs.

Step 3: Select ‘Word Count’

Once you’re in the ‘Review’ tab, click on the ‘Word Count’ icon in the toolbar.

The ‘Word Count’ icon is usually a little clipboard with lines on it. Clicking this will pop up a box with various stats about your document.

Step 4: View Character Count

In the Word Count box, look for the "Characters (with spaces)" and "Characters (without spaces)" stats.

This box not only shows you the character count but also the number of words, paragraphs, and lines in your document. It’s a handy tool for many editing tasks.

Step 5: Close the Word Count Box

Finally, close the Word Count box by clicking ‘Close’ or the ‘X’ button.

After you’ve noted the character count you need, simply close the box to return to your document.

After following these steps, you’ll see the total number of characters in your document. This can help you meet any specific guidelines or requirements you have.

Tips for Character Count in Word

  • Always check both "with spaces" and "without spaces" counts to meet different guidelines.
  • Use the Word Count feature if you want to monitor your writing progress regularly.
  • Create a shortcut to the Word Count tool for quick access.
  • Remember that headers, footers, and text boxes may not be included in the count.
  • Consider using the Word Count dialog box for a detailed breakdown of words, characters, and lines.

Frequently Asked Questions

How do I count characters without spaces in Word?

In the Word Count box, look for the "Characters (without spaces)" stat. It’s listed separately from the count that includes spaces.

Is there a way to count characters for a specific section of text?

Yes, simply highlight the section of text you want to count. Then, go to the Word Count tool, and it will show the count for the highlighted text.

Can I use Word Count in older versions of Microsoft Word?

Absolutely. While the interface might look a bit different, the Word Count tool has been a staple in Microsoft Word for many versions.

Does Word Count include footnotes and endnotes?

By default, footnotes and endnotes are included in the word count, but you can uncheck a box in the Word Count dialog if you want to exclude them.

How do I create a shortcut for Word Count?

You can add Word Count to your Quick Access Toolbar by right-clicking it in the Review tab and selecting "Add to Quick Access Toolbar".


  1. Open your document.
  2. Click on the ‘Review’ tab.
  3. Select ‘Word Count’.
  4. View character count.
  5. Close the Word Count box.


Knowing how to find the character count in Word can be a real game-changer, especially when you need to stick to specific guidelines. It’s a simple process that involves just a few clicks, and it provides you with a wealth of information about your document. Whether you’re a student, a professional, or just someone who loves to write, mastering this feature can save you a lot of time and hassle. So, what are you waiting for? Open up your document and give it a try! For further reading, explore other Microsoft Word tools that could enhance your productivity. Happy typing!