How to Make Multiple Pages of Avery Labels in Word
Making multiple pages of Avery labels in Word is simpler than you might think. Start by setting up your label template in Word, fill in the information for your labels, and then repeat the process for additional pages. With a few clicks, you can create professional-looking labels in no time.
How to Make Multiple Pages of Avery Labels in Word
This guide will walk you through creating multiple pages of Avery labels in Microsoft Word, ensuring you have all the labels you need for your project.
Step 1: Open Microsoft Word
First, open Microsoft Word by clicking on the application icon or selecting it from your start menu.
Opening Word is the initial step to accessing all the tools you need for creating your Avery labels. Ensure you have the correct version that supports label templates.
Step 2: Go to Mailings Tab
Navigate to the Mailings tab located on the ribbon at the top of the Word window.
The Mailings tab contains various options specifically designed for creating and managing labels, envelopes, and mail merges.
Step 3: Select Labels
Click on the "Labels" button found in the Mailings tab.
Clicking "Labels" will open a new window where you can customize your label settings and ensure you’re using the right template for your Avery labels.
Step 4: Click Options
In the Labels window, click the "Options" button to choose your label type and dimensions.
Here, you’ll need to find your specific Avery label type. Avery provides various label sizes, so double-check your label sheet to select the correct template.
Step 5: Choose Avery from the Label Vendors List
In the Label Options window, select "Avery US Letter" or "Avery A4/A5" from the Label vendors dropdown list.
Selecting the correct vendor ensures that Word adjusts the label dimensions to match Avery’s specifications, which is crucial for proper alignment and printing.
Step 6: Select Your Label Number
Find and select the label number that matches your Avery label product, then click OK.
The label number corresponds to the specific dimensions and layout of your Avery labels, guaranteeing a perfect fit and alignment.
Step 7: Click New Document
After selecting your label type and number, click "New Document" to create a new Word document formatted with your chosen label template.
This new document will show a grid representing the layout of your Avery labels, ready for you to add your information.
Step 8: Enter Your Label Information
Click inside each label box on the grid to enter the text or images you want on your labels.
Fill in the information exactly as you want it to appear. You can copy and paste text or use mail merge features for multiple labels with different details.
Step 9: Copy and Paste for Multiple Pages
If you need more than one page of labels, simply copy all the content from one page and paste it onto subsequent pages.
By repeating this process, you can create as many pages of labels as you need, each formatted precisely with your information.
Step 10: Save and Print
Finally, save your document and print your labels using your printer’s settings for optimal quality.
Saving your document ensures you can make future edits if necessary, while proper printer settings will help avoid alignment issues.
After completing these steps, your labels will be ready for use, perfectly aligned, and professionally presented.
Tips for Making Multiple Pages of Avery Labels in Word
- Check Printer Settings: Make sure your printer is set to the right paper type and quality for Avery labels.
- Use High-Quality Paper: Avery labels are designed for specific paper types; using high-quality paper ensures better adhesion and print quality.
- Preview Before Printing: Always use the print preview feature to check for alignment issues.
- Save Frequently: Save your document often to avoid losing your work.
- Follow Avery Instructions: Avery provides specific instructions and template codes for each label type; follow these closely for the best results.
Frequently Asked Questions
How do I find my Avery label number?
You can find your Avery label number on the packaging of the label sheets. It’s usually printed prominently on the front.
Can I use these steps for other types of labels?
Yes, you can. Just make sure to select the correct label vendor and dimensions in the Label Options window.
What if my labels print out of alignment?
Check your printer settings and ensure you selected the correct Avery label template. Adjusting the print settings or margins may help.
How do I add images to my labels?
Click inside a label box and use the Insert tab to add images. Resize them to fit within the label boundaries.
Can I save my label template for future use?
Yes, you can save your document as a template (.dotx) for easy access next time you need to print labels.
Summary
- Open Microsoft Word.
- Go to Mailings tab.
- Select Labels.
- Click Options.
- Choose Avery from the Label vendors list.
- Select your label number.
- Click New Document.
- Enter your label information.
- Copy and paste for multiple pages.
- Save and print.
Conclusion
Creating multiple pages of Avery labels in Word can feel like a daunting task, but with the right steps, it becomes straightforward. By following this guide, you’ll ensure that your labels are well-organized, perfectly aligned, and ready for any task at hand. Whether you’re making address labels, organizing your office, or crafting custom tags for a special event, Word and Avery make a powerful duo.
Remember to double-check your printer settings and use the correct templates to avoid any hiccups. And don’t forget, practice makes perfect. The more you work with these tools, the more efficient you’ll become.
If you found this guide helpful, consider exploring more advanced features like mail merge for a more automated label-making process. Happy labeling!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.