How to Insert Rows in Word Table Shortcut: Quick and Easy Methods

How to Insert Rows in Word Table Shortcut

Inserting rows into a table in Microsoft Word can be a real time-saver if you know the right shortcuts. Rather than wrestling with the toolbar, you can quickly add rows with just a few keystrokes. Here’s a quick overview: simply place your cursor in a cell, press "Shift + Space" to select the row, and then use "Ctrl + +" (Control and the plus sign) to add a new row above. It’s that easy! Now, let’s dive into a step-by-step guide to get you master this task.

How to Insert Rows in Word Table Shortcut

These steps will help you efficiently insert rows into a table using keyboard shortcuts in Microsoft Word.

Step 1: Place Your Cursor in a Cell

First, click into any cell in the row where you want to add a new row.

By positioning your cursor in a specific cell, you are setting the starting point for the new row you want to insert. This makes the process precise.

Step 2: Select the Entire Row

Press "Shift + Space" to highlight the entire row.

When you use "Shift + Space," the entire row gets selected, making it clear where the new row will be inserted.

Step 3: Add a New Row

Press "Ctrl + +" (Control and the plus sign) to insert a new row above the selected row.

Using "Ctrl + +", you instantly add a new row above the currently selected row. No need to navigate any menus!

After completing these steps, a new row will appear above the current row selected. This shortcut is especially useful when you need to add multiple rows quickly, enhancing productivity and saving you time.

Tips for How to Insert Rows in Word Table Shortcut

  • Practice the Shortcut: Practice makes perfect. Regularly using these shortcuts will help you remember them.
  • Use in Large Tables: This shortcut is particularly useful in large tables where manually adding rows can be cumbersome.
  • Combine with Other Shortcuts: Combine this with other shortcuts like "Ctrl + Z" for undo to enhance your efficiency.
  • Check Your Cursor Position: Ensure your cursor is in the correct row before applying the shortcut to avoid errors.
  • Keep Keyboard Clean: A clean keyboard ensures your shortcuts work without unnecessary misfires.

Frequently Asked Questions

What if the shortcut doesn’t work?

Make sure you are pressing the keys simultaneously. Also, check if there are any conflicting keyboard shortcuts in your Word settings.

Can I insert multiple rows at once?

No, this shortcut only inserts one row at a time. However, you can repeat the shortcut quickly to add multiple rows.

Do these shortcuts work in all versions of Word?

These shortcuts generally work in most versions of Word, but some older versions might have different shortcut keys.

What should I do if I accidentally insert a row in the wrong place?

You can simply press "Ctrl + Z" to undo the last action and try again.

Can I use this shortcut on a Mac?

Yes, but you’ll need to use "Cmd" instead of "Ctrl".


  1. Place your cursor in a cell.
  2. Select the entire row with "Shift + Space".
  3. Add a new row by pressing "Ctrl + +".


Knowing how to insert rows in a Word table using shortcuts can significantly boost your productivity. It’s a small trick, but one that can save you plenty of time, especially when working with large tables. This method ensures precision, letting you insert rows exactly where you need them without fumbling through menus. Remember to practice and incorporate these shortcuts into your regular workflow to get the most out of them.

For further reading, you might consider exploring other keyboard shortcuts available in Microsoft Word. Mastering these can turn you into a Word wizard, streamlining your document creation process. If you found this guide helpful, why not share it with a friend or colleague? Happy Word processing!