How to Insert PDF into Word: A Step-by-Step Guide for Easy Integration

Inserting a PDF into a Word document is pretty straightforward. You insert a PDF file into Word by using the "Insert" tab, then selecting "Object" and choosing your PDF file. This method embeds the PDF into your Word document, allowing you to view or move it as needed.

Step-by-Step Tutorial on How to Insert PDF into Word

This section will walk you through the steps to insert a PDF into a Word document. By the end of this tutorial, you’ll have seamlessly integrated your PDF into your Word document.

Step 1: Open Microsoft Word

First, open your Microsoft Word document where you want to insert the PDF.

Make sure the document is saved, just in case anything goes wrong. It’s always good to have a backup!

Step 2: Click on the “Insert” Tab

Locate and click on the "Insert" tab in the top menu bar.

This tab contains various options for adding different elements to your document, such as pictures, tables, and objects.

Step 3: Select “Object” from the Dropdown Menu

In the “Insert” tab, click on the “Object” button, usually found in the Text group.

A dialog box will open, which allows you to insert different types of objects into your document.

Step 4: Choose “Create from File”

In the dialog box, select the “Create from File” tab.

This option lets you choose a file from your computer to insert into the document.

Step 5: Browse for Your PDF File

Click the “Browse” button and select the PDF file you want to insert.

Make sure you know the location of your PDF file beforehand. Once selected, click “Insert” or “OK.”

Step 6: Click “OK” to Insert the PDF

After choosing your PDF, click “OK” in the dialog box to insert the file into your Word document.

You’ll see the PDF embedded in your document, appearing as an icon or the first page of the PDF.

Step 7: Resize and Move the PDF if Necessary

Once inserted, you can click and drag the corners of the PDF to resize it or move it to a different location within the document.

This makes it easy to adjust the PDF to fit your layout and design preferences.

After completing these steps, your PDF will be embedded within your Word document. You can view it, move it around, or even open it by double-clicking the icon.

Tips for How to Insert PDF into Word

  • Make sure your PDF file isn’t too large, as it might slow down your Word document.
  • If you need to edit the PDF, do it before inserting it into Word.
  • Use the "Link to File" option if you expect changes to the PDF; this way, your Word document will always show the latest version.
  • Convert your PDF to an image if you only need a snapshot or specific pages. This can be done using various free online tools.
  • Always save a copy of your original Word document before embedding large files, just in case something goes wrong.

Frequently Asked Questions

Can I edit the PDF after inserting it into Word?

No, you cannot directly edit the PDF in Word once it’s embedded. You’ll need to edit the original PDF and reinsert it.

Will the PDF increase my Word document’s file size?

Yes, inserting a PDF can increase your Word document’s file size. The larger the PDF, the more it will increase.

Can I insert multiple PDFs into one Word document?

Yes, you can insert multiple PDFs by repeating the steps for each file.

What if my PDF doesn’t display correctly?

If your PDF doesn’t display correctly, try converting the PDF to an image and then inserting the image into Word.

Is there a limit to the size of the PDF I can insert?

There’s no specific limit, but very large PDFs can make your Word document slow and difficult to manage.

Summary of Steps

  1. Open Microsoft Word.
  2. Click on the “Insert” tab.
  3. Select “Object” from the dropdown menu.
  4. Choose “Create from File.”
  5. Browse for your PDF file.
  6. Click “OK” to insert the PDF.
  7. Resize and move the PDF if necessary.


Inserting a PDF into Word is a handy trick that can save you time and effort, especially when you need to combine different types of documents. By following these simple steps, you can seamlessly integrate a PDF into your Word document, making it easier to present comprehensive information in one place. Remember to keep your files organized and always save your work. If you frequently insert PDFs into Word, consider converting them into images or extracting the necessary pages to maintain a manageable file size. Happy document editing!