How to Insert a PDF into Word: Step-by-Step Guide for Easy Integration

How to Insert a PDF into Word

Inserting a PDF into a Word document is simple and can be done in just a few steps. Basically, you need to use the "Insert" tab in Word, choose "Object," and then select the PDF file you want to include. This will embed the PDF into your document, which you can then move and resize as needed. Following these steps will help you seamlessly integrate a PDF file into your Word document.

Step by Step Tutorial on How to Insert a PDF into Word

Let’s get into the nitty-gritty. These steps will guide you through embedding a PDF into a Word document.

Step 1: Open Your Word Document

The first step is to open the Word document where you want to insert the PDF.

Make sure your document is ready and that you’ve saved your work, just in case anything goes awry.

Step 2: Go to the "Insert" Tab

Next, click on the "Insert" tab at the top of the Word interface.

This tab is your gateway to adding various elements like images, charts, and in this case, a PDF.

Step 3: Click on "Object"

Within the "Insert" tab, locate the "Object" button and click it.

You’ll usually find it in the "Text" group of options, sometimes indicated by a small icon resembling a shaded box.

Step 4: Choose "Create from File"

In the Object dialog box that pops up, select "Create from File" and click "Browse."

This will allow you to navigate your computer’s file system to find the PDF you want to insert.

Step 5: Select Your PDF File

Find your PDF file in the window that appears and click "Insert."

Make sure the PDF file you select is the one you want to embed in your document.

Step 6: Click "OK"

After selecting the PDF, click "OK" to embed it into your Word document.

The PDF should now appear in your Word doc as an embedded object that you can move and resize.

Once you’ve completed these steps, your PDF will be embedded in your Word document. You can now move it around, resize it, and format it as you see fit. It’s like adding a piece of a puzzle to fit perfectly within your larger work.

Tips for How to Insert a PDF into Word

  • Choose the Right PDF: Make sure you’re selecting the correct version of the PDF, especially if you have multiple versions saved.
  • File Size Matters: Large PDFs can slow down your Word document, so try to keep the file size manageable.
  • Use High-Quality PDFs: Low-resolution PDFs might look pixelated when inserted into Word.
  • Check Compatibility: Ensure your version of Word supports the PDF format you’re using.
  • Save Your Work: Always save your document before making changes, just in case something goes wrong.

Frequently Asked Questions

How do I edit the embedded PDF in Word?

You can’t directly edit the PDF within Word, but you can double-click it to open it in your default PDF reader.

Can I insert multiple PDFs into a single Word document?

Yes, you can insert multiple PDFs by repeating the steps for each one.

Will the PDF retain its formatting?

The PDF should retain its original formatting when embedded, but double-check to make sure nothing looks off.

Can I resize the inserted PDF?

Yes, you can click and drag the corners of the PDF to resize it within the Word document.

Is it possible to link to a PDF instead of embedding it?

Yes, you can insert a hyperlink to the PDF file instead of embedding it. Just use the "Hyperlink" option in the "Insert" tab.


  1. Open Your Word Document
  2. Go to the "Insert" Tab
  3. Click on "Object"
  4. Choose "Create from File"
  5. Select Your PDF File
  6. Click "OK"


So, there you have it! Inserting a PDF into a Word document is a straightforward process that can save you a ton of time and effort. Whether you need to include a detailed report, an image, or a form, embedding a PDF is a handy trick that enhances the flexibility and professionalism of your Word documents.

It’s a skill worth mastering, especially if you frequently work with documents that require multiple types of content. By following these steps, you can make your documents more dynamic and functional.

If you found this guide helpful, why not explore other ways to improve your Word document skills? Learning how to insert a PDF into Word is just one of many tricks that can make your workflow smoother and more efficient. Happy editing!