How to Get Google Forms Responses by Email (3 Ways)

Google Forms collects responses inside the form and, optionally, in a Google Sheet, but many people want those responses delivered by email as well. Depending on what you need, “email responses” can mean three different things: an email alert to you whenever someone submits the form, the full answers sent to your inbox, or a copy of the answers sent to the person who filled in the form. This guide covers all three.

Quick answer

Open your form, click the Responses tab, click the three dots (More) and choose Get email notifications for new responses. Google emails you each time someone submits the form. To email respondents a copy of their answers, go to Settings > Responses, set Collect email addresses to Verified or Responder input, and set Send responders a copy of their response to Always or When requested.

Option 1: Get an email when someone responds

1. Open the form in Google Forms.
2. Click the Responses tab at the top.
3. Click the three-dot More icon to the right of the green Sheets icon.
4. Choose Get email notifications for new responses.

Google sends the alert to the Gmail address of the account that owns the form. Each email tells you that a new response has arrived and includes a link to view it. It does not include the answers themselves; for that, see Option 2. If several people edit the form, each editor needs to turn on notifications for their own account. For more on alerts, see how to get notified when a Google Form is submitted.

Option 2: Receive the full responses by email

Google Forms does not have a built-in setting that emails you the answers themselves. You have two practical ways to get them:

Use a Google Forms add-on

1. In the form editor, click the three dots at the top right and choose Add-ons.
2. Search the Google Workspace Marketplace for “email notifications” and pick an add-on with good reviews.
3. Install it, grant the permissions it asks for, then open it from the puzzle-piece Add-ons icon in the form editor.
4. Set the recipient address and choose which fields to include. Many add-ons can also email different people depending on an answer, which is useful for order forms or support requests.

Review the permissions before installing any add-on, because it will be able to read your form responses. Free plans often have daily email limits.

Link the form to Google Sheets and use Sheets notifications

1. On the Responses tab, click Link to Sheets and create a new spreadsheet.
2. In the spreadsheet, go to Tools > Notification settings > Edit notifications and choose to be notified when A user submits a form.

This still sends an alert rather than the answers, but every response is then organized in a spreadsheet you can open from the email link, sort, filter and share.

Option 3: Send respondents a copy of their answers

1. Open the form and click the Settings tab.
2. Expand Responses.
3. Set Collect email addresses to Verified (respondents sign in with a Google account) or Responder input (they type an email address).
4. Set Send responders a copy of their response to Always or When requested.

Respondents then receive an email with all their answers after they submit. This is useful for registrations, orders and applications, where people want a record. If you want people to be able to fix mistakes later, also turn on Allow response editing, covered in our guide on editing a Google Form after submitting.

Where to see all responses

Whatever you choose for email, every response is always stored in the form. Open the Responses tab to see a Summary with charts, a Question view, or an Individual view for each submission. If you no longer need old entries, see how to delete responses on Google Forms.

Troubleshooting

• Not getting notification emails: check Gmail’s Spam and Promotions tabs, and make sure you turned on notifications while signed in to the account that should receive them.
• The option is missing: it only appears for form owners and editors on the Responses tab, not in the respondent view.
• Respondents not getting copies: make sure Collect email addresses is not set to Do not collect, and ask them to check their spam folder.
• Work or school account: your administrator may restrict add-ons or email settings.

Summary

1. For alerts: Responses tab > More > Get email notifications for new responses.
2. For full answers in your inbox: use a notifications add-on.
3. For respondent copies: Settings > Responses > collect emails and send responders a copy.
4. Link to Sheets to keep every response organized.

Related: Add answers to Google Forms.