Sending Google Form responses to your email can be incredibly handy, whether it’s for a survey, RSVP, or a quiz. In a nutshell, the process involves setting up email notifications within the Google Forms settings and then customizing when and how you receive these notifications. After reading this quick overview, you should have a basic understanding of how to get Google Form responses sent directly to your inbox.
Step by Step Tutorial: Sending Google Form Responses to Email
Before you start receiving Google Form responses in your email, there’s a little setup required. Don’t worry; it’s pretty simple. Here’s what you need to do:
Step 1: Open your Google Form
First off, go to your Google Form. You’ll need to be in the editing mode, so make sure you’re logged in to your Google account.
Once you’re in the editing mode, you’ll see the questions you’ve created and have the ability to add more, change the order, and so on.
Step 2: Click on the Responses tab
At the top of your form, there’s a tab labeled "Responses." Click it.
This tab shows you all the responses you’ve received so far. If you haven’t gotten any yet, you’ll set things up so you’ll be notified as they come in.
Step 3: Click on the three dots
In the Responses tab, you’ll see three vertical dots in the upper right corner. Click them.
These dots open up additional options for managing responses. One of these options is to "Get email notifications for new responses."
Step 4: Select "Get email notifications for new responses"
After clicking the three dots, a dropdown menu will appear. One of the options is "Get email notifications for new responses." Click it.
Now, you’ve turned on email notifications. Every time someone fills out your form, you’ll get an email alert.
Step 5: Customize your notification settings (Optional)
If you want to get fancy, you can customize your notification settings by using Google Sheets.
By linking your form to a Google Sheet and setting up email notifications from there, you can control how often you receive updates – instantly, daily, or on a schedule that you set.
After completing these steps, you’ll start receiving email notifications whenever someone submits a response to your Google Form. It’s a great way to keep tabs on feedback, entries, or data without constantly checking the form itself.
Tips for Managing Google Form Responses via Email
- Make sure your Google Form is set to collect email addresses if you need to reply or follow up with respondents.
- If you’re expecting a high volume of responses, consider setting up a filter in your email to organize form responses into a specific folder.
- Use the customization options in Google Sheets to control the frequency of notification emails if you find them overwhelming.
- Remember that you can always turn off email notifications by following the same steps and de-selecting "Get email notifications for new responses."
- Double-check that the email tied to your Google Forms is the one you want notifications sent to; sometimes we have multiple email accounts linked to our Google account.
Frequently Asked Questions
How do I stop receiving email notifications?
To stop receiving email notifications, go back to the Responses tab in your Google Form, click the three vertical dots, and uncheck "Get email notifications for new responses."
Can I receive notifications for older forms?
Yes, you can set up email notifications for any form, regardless of when it was created, as long as you have editing access to it.
Is it possible to send notifications to multiple emails?
Google Forms doesn’t natively support sending notifications to multiple emails, but you can achieve this by setting up forwarding rules in your email account or using a third-party add-on.
Can I set up notifications for specific responses only?
Google Forms doesn’t offer a way to customize notifications for specific responses. However, you can use Google Sheets to create more complex notification rules.
Will I get a notification for every response?
Yes, if you choose to receive instant notifications. If you set up daily or scheduled notifications through Google Sheets, you’ll receive them according to the frequency you’ve set.
Summary
- Open your Google Form.
- Click on the Responses tab.
- Click on the three dots.
- Select "Get email notifications for new responses."
- Customize your notification settings (Optional).
Conclusion
Getting Google Form responses sent to your email can save you time and ensure you’re always up-to-date with the information you’re collecting. Whether you’re an event organizer waiting for RSVPs, a teacher assessing student quizzes, or a marketer analyzing customer feedback, this feature streamlines the process and brings the data to you.
Remember, the key is to access the form, navigate to the Responses tab, and enable the email notification feature. However, that’s just the start. You can also customize your notifications through Google Sheets, so you’re only alerted as often as you need to be.
Beyond the basics, consider the tips and FAQs we’ve covered here to make managing your Google Form responses via email even smoother. And if you ever feel inundated with emails, just change your notification settings – the control is in your hands.
Most importantly, don’t let the fear of tech hold you back. Give it a go, and you’ll find that setting up Google Form responses to email is easier than it seems. Happy data collecting!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.