How to Format a Cell in Google Sheets: A Step-by-Step Guide

Formatting a cell in Google Sheets can help make your data look more organized and easier to read. Whether you’re looking to change the font style, background color, or add borders, it’s a simple process that can be done in just a few clicks. Here’s a quick overview: select the cell(s) you want to format, right-click and choose "Format cells," and then pick the formatting option that suits your needs.

Step by Step Tutorial on How to Format a Cell in Google Sheets

Before we dive into the steps, it’s important to note that formatting cells can help distinguish different types of data, make important data stand out, and overall improve the readability of your spreadsheet. Let’s get started!

Step 1: Select the Cell(s)

Click on the cell or drag your mouse to select multiple cells you want to format.

Selecting the correct cell or range of cells is crucial because the formatting will only apply to the cells you have selected. If you want to format an entire row or column, click on the row number or column letter.

Step 2: Right-Click and Choose "Format Cells"

Right-click on the selected cell(s) and choose "Format cells" from the dropdown menu.

This will open the "Format cells" dialog box, where you will find a variety of formatting options, including font style, text alignment, number formatting, and more.

Step 3: Choose Your Formatting Option

Select the formatting option you want to apply, such as font style, text alignment, or background color.

You can choose from a range of options, including changing the font style, size, and color, adding a background color, or creating a custom number format. You can also add borders to the cell(s) and choose the border style and color.

After completing these steps, your selected cell(s) will be formatted according to your preferences. This can help make your data more visually appealing and easier to navigate.

Tips for Formatting a Cell in Google Sheets

  • Use conditional formatting to automatically format cells based on their content.
  • Save time by copying and pasting formatting from one cell to another using the paint format tool.
  • Utilize cell styles for a consistent look across your spreadsheet.
  • Remember that formatting can affect how data is interpreted, so use it wisely.
  • Explore the "Custom number format" option for advanced formatting needs.

Frequently Asked Questions

How do I format a cell to display currency?

Go to "Format cells," click on the "Number" tab, and select "Currency" from the dropdown menu.

Can I format a cell to display a date or time?

Yes, you can choose a date or time format from the "Number" tab under "Format cells."

Is it possible to wrap text within a cell?

Absolutely, under "Format cells," click on the "Text wrapping" option and choose "Wrap."

How do I merge cells in Google Sheets?

Select the cells you want to merge, right-click, choose "Format cells," and click on "Merge cells."

Can I undo cell formatting in Google Sheets?

Yes, you can use the "Undo" button or press "Ctrl + Z" (Cmd + Z on Mac) to undo recent formatting changes.


  1. Select the Cell(s)
  2. Right-Click and Choose "Format Cells"
  3. Choose Your Formatting Option


Formatting cells in Google Sheets is a fundamental skill that can significantly enhance the presentation of your data. Whether you’re working on a budget, organizing a schedule, or simply making a list, properly formatted cells can improve clarity and make your spreadsheet more user-friendly. Remember, you can always experiment with different formatting options to find what works best for you. Don’t be afraid to try out conditional formatting or explore custom number formats to give your spreadsheet that extra touch of professionalism. With these tips and tricks in mind, you’re now equipped to format a cell in Google Sheets like a pro! Happy formatting!