How to Embed a Video in Word: A Step-by-Step Guide for Beginners

How to Embed a Video in Word

Embedding a video in Word can be a super handy way to make your document more engaging. Essentially, you’ll insert a video file into your Word document that people can play directly without leaving the document. Here’s a quick overview: open your Word document, go to the “Insert” tab, select “Online Video” or “Video on My PC,” and choose your video file. Simple, right? Now, let’s break it down step-by-step so you can follow along easily.

How to Embed a Video in Word

Here’s how to embed a video in Word. These steps will guide you through the process of embedding both online videos and video files from your computer into your Word document.

Step 1: Open Your Word Document

First, open the Word document where you want to embed the video.

This is pretty straightforward. Just double-click on your Word file to open it, or open Word first and then load your document.

Step 2: Go to the “Insert” Tab

Next, navigate to the “Insert” tab on the top menu.

The "Insert" tab is where you’ll find all the goodies like pictures, charts, and videos. Click on it to see your options.

Step 3: Select “Online Video” or “Video on My PC”

Choose either “Online Video” or “Video on My PC” from the options.

“Online Video” lets you embed videos from sources like YouTube, while “Video on My PC” allows you to insert a video file saved on your computer.

Step 4: Insert the Link or Choose the File

If you selected “Online Video,” paste the video URL. If you selected “Video on My PC,” browse and select your video file.

For online videos, you’ll need to copy the video URL from your web browser and paste it into the dialog box that appears. For local files, navigate through your folders to find and select your video.

Step 5: Click Insert

Finally, click the “Insert” button to embed the video.

Once you click insert, the video will appear directly in your Word document, formatted into the text. You can resize it and move it around as needed.

After you complete these steps, your video will be embedded in the document. Readers can play the video directly without leaving the document, which makes for a smoother, more engaging experience.

Tips for Embedding a Video in Word

  • Ensure your video file is in a compatible format, such as MP4.
  • For online videos, make sure the link is correct and the video is publicly accessible.
  • Use a stable internet connection to avoid interruptions during embedding.
  • Test the video playback in your document to ensure everything works correctly.
  • Consider compressing large video files to avoid making your Word document too bulky.

Frequently Asked Questions

Can I embed a YouTube video in Word?

Yes, you can. Use the “Online Video” option under the “Insert” tab and paste the YouTube video URL.

Do I need an internet connection to play an embedded online video?

Yes, to play an embedded online video, you will need an active internet connection.

Is it possible to embed multiple videos in one document?

Absolutely, you can embed as many videos as you need by repeating the steps for each video.

Why won’t my video play in the document?

Ensure the video format is supported and that you have a stable internet connection for online videos.

Can I resize the embedded video?

Yes, you can click on the video and drag the corners to resize it to fit your document layout.


  1. Open your Word document.
  2. Go to the “Insert” tab.
  3. Select “Online Video” or “Video on My PC.”
  4. Insert the link or choose the file.
  5. Click Insert.


Embedding a video in Word isn’t rocket science, but it can add a whole new dimension to your documents. Whether you’re presenting a project, creating an interactive brochure, or just adding a little flair to a report, embedded videos can make your content more engaging and informative.

Remember, the steps are simple: just open your document, head to the “Insert” tab, and choose your video source. With these easy steps, you can make your Word documents pop with multimedia content.

So, give it a try and see how embedding videos in Word can transform your documents from ho-hum to wow-worthy. Happy embedding!