How to Do COUNTIF in Google Sheets: A Step-by-Step Guide

Counting specific data in a Google Sheet is a breeze with the COUNTIF function. It’s a handy tool that lets you tally up cells that meet certain criteria. For example, you can quickly find out how many times a specific word appears in a column or how many cells have numbers greater than 10. In short, COUNTIF function is your go-to for quick data calculations.

Step by Step Tutorial: How to Do COUNTIF in Google Sheets

Before we dive into the steps, let’s understand what we’re aiming to achieve. We’ll be using the COUNTIF function to count the number of times a specific condition is met in a range of cells.

Step 1: Select the cell where you want the count to appear

Click on the cell where you want your result to show up. This is where the count of your specified criteria will be displayed.

Step 2: Type =COUNTIF(range, criteria)

In the selected cell, type in the COUNTIF function followed by the range of cells you want to count from and the criteria that need to be met. For example, "=COUNTIF(A1:A10, ">5")" would count all cells from A1 to A10 that have numbers greater than 5.

Step 3: Press Enter

Once you’ve typed in your function, hit Enter. The cell will now display the count of cells that meet your specified criteria.

After completing these steps, you’ll have a count of all the cells that meet your criteria within the specified range. It’s a quick and easy way to analyze your data at a glance.

Tips: Mastering COUNTIF in Google Sheets

  • Use quotation marks for criteria that are text or contain mathematical symbols. For example, "apples" or ">10".
  • COUNTIF is case-insensitive. "APPLES" and "apples" will be counted as the same.
  • Combine COUNTIF with other functions like SUMIF or AVERAGEIF for more complex data analysis.
  • Use wildcards like the asterisk (*) to count cells that contain specific text patterns.
  • Remember that COUNTIF can only handle one condition. If you need to count based on multiple conditions, use COUNTIFS instead.

Frequently Asked Questions

How do I count cells with text in them?

To count cells that contain text, your criteria would be "". For example, "=COUNTIF(A1:A10, "")" would count all cells with text in them.

Can I use COUNTIF to count blank cells?

Yes, simply use "" as your criteria. For example, "=COUNTIF(A1:A10, "")" will count all empty cells in the range A1 to A10.

Is there a limit to the range I can use with COUNTIF?

No, you can use COUNTIF on any size range, from a couple of cells to an entire column.

Can I count cells based on cell color?

Unfortunately, COUNTIF does not support counting cells based on color. You’ll need to use an add-on or script for that.

Can COUNTIF be used across different sheets?

Yes, you just need to reference the sheet name in your range. For example, "=COUNTIF(Sheet2!A1:A10, "criteria")".


  1. Select the cell for the result.
  2. Type =COUNTIF(range, criteria).
  3. Press Enter.


Mastering the COUNTIF function in Google Sheets can save you a ton of time and effort when it comes to data analysis. Whether you’re a student tracking grades, a marketer analyzing survey responses, or a business owner keeping tabs on inventory, COUNTIF is a function that can help you quickly make sense of your data. And remember, practice makes perfect. The more you use COUNTIF, the more comfortable you’ll become with its possibilities. So go ahead, give it a try, and watch your Google Sheets prowess grow.