How to Close Dialog Box in Word: Step-by-Step Guide for Beginners

Closing a dialog box in Microsoft Word is straightforward. Simply, you need to click the "X" button or press the ESC key to close it immediately. This quick action will help you exit the dialog box and resume your work without interruption.

How to Close a Dialog Box in Word

Closing a dialog box in Word involves just a few simple steps. Whether you’re dealing with a settings panel or a formatting window, following these steps will ensure you can close it easily.

Step 1: Locate the "X" Button

Find the "X" button at the top right corner of the dialog box.

The "X" button is usually red and is universally recognized as the close option in most software applications. It’s located in the upper right corner of the dialog box.

Step 2: Click the "X" Button

Click the "X" button to close the dialog box.

By clicking it, you are telling Word that you want to exit the dialog box. This works for most dialog boxes in different versions of Word.

Step 3: Press the ESC Key

Press the ESC key on your keyboard if you prefer using keyboard shortcuts.

The ESC key is found on the top left corner of your keyboard. For those who like to keep their hands on the keyboard, this is a super handy shortcut.

Step 4: Use ALT+F4 for Persistent Dialog Boxes

For dialog boxes that are persistent, press ALT+F4 to close them.

This keyboard combination tells Windows to close the current active window, which includes dialog boxes.

Step 5: Check for Unsaved Changes

Ensure that you don’t have unsaved changes that might be lost when you close the dialog box.

Some dialog boxes may prompt you to save changes before closing. Always double-check to avoid losing any work.

After you close the dialog box, you should be able to continue working in Word without any interruptions. Your document will remain intact, and any changes made within the dialog box will be applied if you chose to save them.

Tips for Closing a Dialog Box in Word

  • Use the "X" Button: Always remember the "X" is your go-to for closing windows.
  • Keyboard Shortcuts: Memorize ESC and ALT+F4 to quickly close dialog boxes without using the mouse.
  • Save Your Work: Before closing any dialog box, make sure to save any changes to avoid losing your work.
  • Persistent Boxes: Some dialog boxes may require you to complete an action before closing, such as entering valid information.
  • Stay Calm: If a dialog box isn’t closing, double-check for any required fields or unsaved changes that might be holding it open.

Frequently Asked Questions

What if the "X" button is greyed out?

Sometimes the "X" button is disabled until you complete a required action within the dialog box.

How do I know if I have unsaved changes?

Word will usually prompt you with a message asking if you want to save changes before closing the dialog box.

Can all dialog boxes be closed with ESC or ALT+F4?

Most, but not all. Some specialized dialog boxes might need specific actions to be closed.

What happens to my work if I force close a dialog box?

If you force close without saving, you might lose unsaved changes. Always try to save before closing.

Are there other keyboard shortcuts for closing dialog boxes?

Mainly ESC and ALT+F4 are used, but some specific dialog boxes might have unique shortcuts.


  1. Step 1: Locate the "X" button.
  2. Step 2: Click the "X" button.
  3. Step 3: Press the ESC key.
  4. Step 4: Use ALT+F4 for persistent dialog boxes.
  5. Step 5: Check for unsaved changes.


Mastering the simple task of closing a dialog box in Word can save you time and reduce frustration. Whether you click the "X" button, press the ESC key, or use ALT+F4, you have multiple ways to get the job done efficiently. Remember, always save your work before you close a dialog box to prevent data loss. Want to become a Word wiz? Keep practicing these tips and tricks, and soon you’ll navigate Word like a pro. If you found this guide helpful, why not explore more features in Microsoft Word? There’s always something new to learn!