To put a signature over a printed name in Word, insert a picture of your signature (Insert > Pictures), set Picture Format > Wrap Text to In Front of Text, and drag it onto the line above the typed name. Make the background see-through with Color > Set Transparent Color or Remove Background so the line and name show through. For documents others will sign, use Insert > Signature Line instead.
Quick Answer
Insert the signature image > Wrap Text: In Front of Text > drag it over the name line > make the background transparent.
Steps to Place Your Signature
- Sign white paper and scan or photograph it, then crop it tightly.
- In Word, click where the signature goes and choose Insert > Pictures > This Device.
- With the picture selected, open Picture Format > Wrap Text and choose In Front of Text.
- Use Color > Set Transparent Color and click the white background.
- Drag and resize the signature so it sits over the line above your printed name.
Signature Options
| Method | Best for |
|---|---|
| Signature image over the name | Letters you sign yourself |
| Insert > Signature Line | Documents for someone else to sign |
| Draw tab | Signing with a touchscreen or pen |
| Save as AutoText/Quick Part | Reusing the signature block |
For a full-page image, see how to add a background picture in Word.
Related: How to Sign a Word Document Electronically.
Troubleshooting
- Signature moves when you edit: Select it and choose Fix position on page from Wrap Text options.
- White box around it: Set Transparent Color, or use a PNG with a transparent background.
- Signature lines: See inserting a signature line in Word.
- Draw it instead: See drawing a signature in Word.
Frequently Asked Questions
Is an image signature legally binding?
It depends on the document and where you are. For contracts, a proper e-signature service may be required.
Can I reuse it easily?
Yes. Select the signature and name, then save them as a Quick Part.
Will it print?
Yes, exactly where it appears on screen.
Summary
- Insert the signature image.
- Set Wrap Text to In Front of Text.
- Make the background transparent.
- Drag it over the name line.
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.