Adding a signature in the Outlook app on Windows 10 is pretty straightforward. This guide will walk you through the steps to create and add a personalized signature to your emails. By the time you’re done, every email you send will include your unique sign-off at the bottom.
How to Add a Signature in Outlook App Windows 10
This section will guide you to add a customized signature to your emails in the Outlook app on Windows 10. Follow these simple steps and make your emails look more professional.
Step 1: Open Outlook App
First, open the Outlook app on your Windows 10 device.
Make sure you have the Outlook app installed and are logged in with your email account. You can find the app by typing "Outlook" in the search bar at the bottom left of your screen.
Step 2: Go to File Menu
Next, go to the ‘File’ menu located at the top-left corner of the application.
The ‘File’ menu is where you can access various settings and options for your Outlook app. Once you click on it, a new screen with multiple options will appear.
Step 3: Select Options
From the ‘File’ menu, select ‘Options’ at the bottom.
Selecting ‘Options’ will open a new window where you can adjust various settings for your Outlook app. This is where you can customize your experience to fit your needs.
Step 4: Choose Mail
In the ‘Options’ window, click on ‘Mail’ from the list on the left.
The ‘Mail’ category includes all settings related to composing and sending emails. This is where you’ll find the settings for email signatures.
Step 5: Click on Signatures
In the ‘Mail’ settings, click on the ‘Signatures’ button.
The ‘Signatures’ button will open another window where you can create and manage your email signatures. This is where the magic happens!
Step 6: Create New Signature
In the Signatures and Stationery window, click on ‘New’ to create a new signature.
You’ll be prompted to name your new signature. Once you’ve named it, you can start customizing your signature in the text box provided.
Step 7: Design Your Signature
Type your desired signature in the text box. Include your name, title, contact information, and anything else you’d like.
You can use the formatting tools to make your signature look professional. Add colors, change fonts, and even include images or links if you want.
Step 8: Set Default Signature
Finally, set your new signature as the default for new emails and replies/forwards.
You’ll see dropdown menus where you can choose your newly created signature as the default for new messages and replies/forwards. This ensures your signature is automatically included in every email you send.
Once you’ve completed these steps, your email signature will automatically appear in the emails you send and reply to.
Tips for Adding a Signature in Outlook App Windows 10
- Keep it simple: Use a clean and professional design for your signature.
- Include essential information: Make sure to add your name, job title, and contact information.
- Use formatting wisely: Use bold or italic for emphasis, but don’t overdo it.
- Test your signature: Send a test email to yourself to see how your signature looks.
- Update regularly: Keep your signature up-to-date with any changes in your contact information or job title.
Frequently Asked Questions
How do I edit an existing signature?
You can edit an existing signature by following steps 1-5 and then selecting the signature you wish to edit.
Can I have multiple signatures?
Yes, you can create multiple signatures and choose the default one for new emails and replies/forwards.
Can I add images to my signature?
Yes, you can add images by clicking the ‘Insert Picture’ button in the signature editor.
How do I remove a signature?
To remove a signature, follow steps 1-5, select the signature you wish to delete, and click ‘Delete.’
Can I use HTML in my signature?
Yes, the signature editor supports HTML formatting, allowing for more advanced designs.
Summary
- Open Outlook App
- Go to File Menu
- Select Options
- Choose Mail
- Click on Signatures
- Create New Signature
- Design Your Signature
- Set Default Signature
Conclusion
Adding a signature in the Outlook app on Windows 10 is an essential step to make your emails look polished and professional. This guide has walked you through each step, from opening the app to setting your signature as the default for new emails.
Remember, a well-crafted signature not only provides your contact information but also leaves a lasting impression. Keep it simple, professional, and up-to-date.
If you’re looking for other ways to enhance your email communication, consider exploring features like email templates and automatic replies. Happy emailing!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.