How to Compare 2 Documents in Word
Comparing two documents in Microsoft Word is a handy feature that helps you spot differences between them quickly. With just a few clicks, you can highlight changes in text, formatting, and even comments. Here’s a straightforward guide to get you started.
How to Compare 2 Documents in Word
In this section, we’ll walk you through the steps to compare two documents in Microsoft Word. By following these steps, you’ll be able to see and analyze the differences between your documents clearly.
Step 1: Open Microsoft Word
First, open Microsoft Word on your computer.
Having Word open and ready is essential. Make sure your documents are accessible either on your computer or cloud storage.
Step 2: Go to the “Review” Tab
Click on the “Review” tab at the top of the window.
The “Review” tab holds all sorts of tools for editing and comparing documents. It’s your go-to place for making comparisons.
Step 3: Click on “Compare”
In the “Review” tab, find and click the “Compare” button.
The “Compare” button opens a new window where you can select your documents for comparison.
Step 4: Select Documents
In the “Compare Documents” window, choose the original document and the revised document.
Here, you’ll need to browse your files and select the two documents you want to compare. Make sure you choose the correct ones to avoid confusion.
Step 5: Click “OK”
Click “OK” to start the comparison.
Once you click “OK,” Word will analyze the documents and display the differences in a new view.
After you complete these steps, Microsoft Word will show you a new document highlighting all the changes and differences between the two documents. You can review, accept, or reject changes as needed.
Tips for Comparing 2 Documents in Word
-
Save your documents before starting the comparison to avoid any loss of data.
-
Use the “Show Source Documents” option to see the original and revised documents side by side.
-
Turn on “Track Changes” before editing documents to make future comparisons easier.
-
Adjust the “Comparison Settings” to focus on specific types of changes, like formatting or text.
-
Save the comparison document separately to keep your original files intact.
Frequently Asked Questions
What types of changes can Word compare?
Word can compare text, formatting, comments, and changes tracked in the documents.
Can I compare more than two documents at once?
No, Microsoft Word only allows comparison between two documents at a time.
Do I need the same version of Word to compare documents?
It’s best to use the same or similar versions of Word to ensure compatibility and accurate comparisons.
Will comparing documents change my original files?
No, the original files remain unchanged. Word creates a new document to show the differences.
Can I save the comparison results?
Yes, you can save the comparison results as a new document for future reference.
Summary
- Open Microsoft Word.
- Go to the “Review” tab.
- Click on “Compare.”
- Select documents.
- Click “OK.”
Conclusion
Comparing two documents in Word is a breeze when you know the right steps. This feature is especially useful for writers, editors, and anyone who needs to keep track of changes in their documents. By following our guide, you’ll be able to easily spot differences and maintain accuracy in your work. Remember to save your work frequently and make use of the various settings Word offers to tailor the comparison process to your needs.
If you found this guide helpful, consider exploring more features in Microsoft Word to enhance your productivity. Happy comparing!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.