How to Change a Word to Another Word in Word: A Step-by-Step Guide

Changing a word to another word in Microsoft Word is a simple task that can be done in just a few steps. By using the "Find and Replace" feature, you can search for a specific word and replace it with another one throughout your document. This can save you a lot of time if you need to make many changes at once.

How to Change a Word to Another Word in Word

This guide will help you understand how to use the "Find and Replace" feature in Microsoft Word to swap one word for another across your entire document.

Step 1: Open Your Document

Open the document in Microsoft Word where you want to change a word to another word.

Make sure the document you want to edit is open and visible. You can’t make changes if the document is not open.

Step 2: Access the "Find and Replace" Feature

Click on the "Home" tab, then select "Replace" from the editing group.

The "Replace" option is usually found on the right side of the ribbon, within the "Editing" group. Clicking this will open the "Find and Replace" dialog box.

Step 3: Enter the Word You Want to Find

In the "Find what" field, type the word you want to change.

This tells Word which word to look for. Be precise to avoid accidental replacements.

Step 4: Enter the New Word

In the "Replace with" field, type the word you want to use instead.

This is the word that will replace the old one. Double-check your spelling to ensure accuracy.

Step 5: Replace the Words

Click "Replace All" to change all instances of the word in the document.

This will replace every occurrence of the old word with the new one in your entire document. Word will tell you how many replacements were made.

Once you’ve completed these steps, Microsoft Word will automatically replace every instance of the old word with the new one throughout your document. This saves you from having to make each change manually.

Tips for Changing a Word to Another Word in Word

  1. Check Before You Replace: Use "Find Next" instead of "Replace All" if you want to review each replacement.
  2. Match Case: Use the "Match case" option to make sure only exact matches are replaced.
  3. Whole Word Only: Check "Find whole words only" to avoid partial matches.
  4. Review Your Document: Skim through your document after replacing to catch any errors.
  5. Back Up Your Document: Always save a copy of your original document before making widespread changes.

Frequently Asked Questions

Can I undo a replacement?

Yes, you can undo a replacement by pressing Ctrl+Z immediately after making the change.

What if I only want to replace some instances?

Use "Find Next" and "Replace" to go through each instance one by one.

Can I replace phrases or sentences?

Absolutely! The "Find and Replace" feature works with phrases and sentences as well.

Is there a way to replace formatting too?

Yes, you can replace formatting by clicking on "More" in the "Find and Replace" dialog box and setting the desired formatting options.

Can I use this feature in other versions of Word?

Yes, the "Find and Replace" feature is available in all recent versions of Microsoft Word.


  1. Open your document.
  2. Access the "Find and Replace" feature.
  3. Enter the word you want to find.
  4. Enter the new word.
  5. Replace the words.


Changing a word to another word in Word is a breeze when you know how to use the "Find and Replace" feature. Whether you’re editing a short memo or a lengthy report, this tool can save you a ton of time. By following the simple steps outlined above, you can ensure your document is consistent and error-free. So, the next time you find yourself needing to make multiple word changes, just remember how easy it is with Microsoft Word’s "Find and Replace" feature. Happy editing!