Sorting by value in Google Sheets is as simple as selecting a range of cells, clicking on the "Data" tab, and choosing "Sort range by column" option. It allows you to organize your data in ascending or descending order based on the values in a specific column. This function is particularly useful when dealing with large data sets and can help you quickly find the information you need.
Step by Step Tutorial: How to Sort by Value in Google Sheets
Before we dive into the steps, let’s understand what we’re aiming to achieve. Sorting by value in Google Sheets will rearrange your data so that it’s ordered based on the numerical or alphabetical value in a selected column. It’s a great way to manage your data and make it easier to analyze.
Step 1: Select your data range
Click and drag to highlight the cells you want to sort.
Selecting your data range is crucial because it tells Google Sheets which data you want to organize. Make sure to include the column with the values you want to sort by.
Step 2: Click on the ‘Data’ tab
Find the ‘Data’ tab at the top of your Google Sheets and click on it.
The ‘Data’ tab is where you’ll find all the tools you need to manipulate your data, including the sort function.
Step 3: Choose ‘Sort range’
After clicking on ‘Data’, select ‘Sort range’ from the dropdown menu.
‘Sort range’ is the option that allows you to specify how you want to sort your data. It’s different from ‘Sort sheet’, which sorts the entire sheet and not just your selected range.
Step 4: Choose the column to sort by
In the ‘Sort range’ window, select the column you want to sort by.
Make sure to select the correct column. If your data has a header row, check the box that says ‘Data has header row’ so Google Sheets can differentiate between your headers and the data.
Step 5: Choose the sort order
Select whether you want to sort the data in ascending (A to Z, or smallest to largest) or descending (Z to A, or largest to smallest) order.
Choosing the sort order is the final step in customizing how your data will be organized. Think about whether you want to see the smallest or largest values first.
After completing the action, your data will be neatly sorted by the value in the column you chose. This makes it easier to read, analyze, and spot trends or outliers within your data.
Tips: Sorting by Value in Google Sheets
- Make sure to include the entire range of data you want to sort, or you might end up with incomplete results.
- If your data has headers, always check the ‘Data has header row’ box to keep things organized.
- Remember that sorting by value changes the order of your data. If you need to keep the original order intact, consider making a copy of your data before sorting.
- Use the ‘Undo’ feature if you accidentally sort the wrong range or in the wrong order.
- You can also sort by multiple columns by selecting ‘Add another sort column’ in the ‘Sort range’ window for more complex data organization.
Frequently Asked Questions
What is the difference between ‘Sort range’ and ‘Sort sheet’?
‘Sort range’ allows you to select a specific range of cells to sort, while ‘Sort sheet’ sorts all the data in your sheet.
Can I sort by multiple columns in Google Sheets?
Yes, you can sort by multiple columns by selecting ‘Add another sort column’ in the ‘Sort range’ window.
Will sorting by value change the location of my data permanently?
Yes, sorting by value rearranges your data permanently. If you need to revert back, use the ‘Undo’ feature or create a copy of your data before sorting.
Can I sort data alphabetically as well as numerically?
Yes, Google Sheets allows you to sort data both alphabetically and numerically.
What if I accidentally sort the wrong column or in the wrong order?
You can use the ‘Undo’ feature (Ctrl + Z) to revert back to the original order of your data.
Summary
- Select your data range.
- Click on the ‘Data’ tab.
- Choose ‘Sort range’.
- Choose the column to sort by.
- Choose the sort order.
Conclusion
Sorting by value in Google Sheets is a powerful feature that can significantly improve the way you work with data. Whether you’re dealing with a small dataset for a school project or a large dataset for business analysis, knowing how to sort information quickly and efficiently can save you time and help you make better decisions. The steps outlined in this article provide a simple yet effective way to organize your data. Remember, it’s always a good idea to make a copy of your data before making any significant changes, just in case you need to revert back to the original order. With practice, sorting by value will become second nature, and you’ll be able to manipulate your data in Google Sheets with confidence and ease. So go ahead, give it a try, and watch as your data transforms into a neatly organized powerhouse of information.
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.