If you need to sign a PDF but only have access to Microsoft Word, don’t worry! You can still get the job done with a few simple steps. By converting the PDF to a Word document, inserting your signature, and then saving it back as a PDF, you can easily sign your document in Word.
How to Sign a PDF in Word
The following steps will guide you through the process of signing your PDF document using Microsoft Word.
Step 1: Convert the PDF to a Word document
Open Microsoft Word and use the "Open" function to select your PDF file.
When you open a PDF in Word, it converts the file into an editable Word document. This conversion process might take a few moments, especially for larger files.
Step 2: Insert your Signature
Navigate to where you want to insert your signature and place your cursor there.
You can add your signature image or draw your signature directly in Word. For an image, use the "Insert" tab, and then choose "Pictures" to add your pre-scanned signature.
Step 3: Adjust the Signature
Resize and position your signature as needed.
Make sure the signature looks natural and fits well within the designated area. You can use the drag handles to adjust the size.
Step 4: Save the Document
After inserting your signature, save the document as a PDF.
Use the "Save As" function, select "PDF" from the dropdown, and save your signed document.
Step 5: Verify the Signature
Open the new PDF to ensure your signature appears correctly.
Check the final document to make sure everything looks as expected. If it’s not perfect, you can go back and adjust as needed.
After you’ve completed these steps, you’ll have a signed PDF that looks professional and is ready to be shared or submitted.
Tips for Signing a PDF in Word
- Use a high-quality image of your signature to keep it looking professional.
- Make sure your signature is in the correct format for compatibility.
- If possible, use a stylus or touchscreen for a more natural-looking signature.
- Double-check your work to ensure the signature is placed correctly.
- Save a copy of the original PDF before converting and editing, just in case.
Frequently Asked Questions
Can I use Word on a Mac to sign a PDF?
Yes, the process is similar on both Windows and Mac versions of Microsoft Word.
Do I need any special software to convert PDFs in Word?
No, Word has built-in capabilities to open and convert PDF files.
Will converting a PDF to Word change the formatting?
It might slightly change, especially with complex PDFs. Always double-check after conversion.
Can I draw my signature directly in Word?
Yes, you can use the drawing tools if you’re using a touchscreen or stylus.
Is it legal to sign a document in Word?
Yes, digital signatures are legally binding in many jurisdictions, but always check local laws.
Summary
- Convert the PDF to a Word document.
- Insert your Signature.
- Adjust the Signature.
- Save the Document as a PDF.
- Verify the Signature.
Conclusion
Signing a PDF in Word is a straightforward process that anyone can manage with a bit of guidance. While it may seem a bit unconventional, using Word to handle your digital signatures can be a lifesaver when you don’t have access to specialized PDF editing software. By following the steps outlined above, you’ll be able to convert your PDF, add your signature, and save it back as a PDF in no time.
Remember, digital signatures have become more common and are legally recognized in many places, so mastering this skill is incredibly valuable. Whether you’re dealing with contracts, forms, or other important documents, knowing how to sign a PDF in Word can make your life much easier.
If you found these steps helpful, don’t hesitate to share this guide with colleagues or friends who might benefit. Happy signing!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.